Notarising documents for Taiwan
Occasionally we have clients who send documents to Taiwan. But after we have notarised those documents, some clients are not sure whether those those documents need to be authenticated or legalised (which is normally the case when documents are sent overseas from Australia). In this article, we provide some clarification around what happens to documents intended for Taiwan after they have been notarised.
What is Australia’s policy regarding Taiwan?
The political situation between Taiwan and (mainland) China presents challenges, especially when dealing between government offices. According to the Department of Foreign Affairs and Trade, the Australian Government’s position is (http://www.dfat.gov.au/geo/taiwan/taiwan_brief.html):
…based on the Joint Communiqué with the People’s Republic of China (PRC) of 21 December 1972. Australia has a one-China policy. We recognise the Government of the PRC as the sole legal government of China.
Despite the Australian Government’s position regarding Taiwan, documents intended for Taiwan are not treated in the same way as documents intended for China. Documents intended for China need to be authenticated by DFAT and then legalised by the Chinese Embassy or a Chinese Consulate.
On the other hand, documents intended for Taiwan only need to be authenticated by the Taipei Economic and Cultural Office. The Taipei Economic and Cultural Office in Australia is the highest representative office of the Government of Taiwan in Australia. It will authenticate notarised documents for use in Taiwan only if they are able to confirm the details of the notary public who notarised the document.
Our experience in notarising documents for Taiwan
Fortunately, we have had a number of dealings with the Taipei Economic and Cultural Office in Sydney (駐雪梨台北經濟文化辦事處) over the years and retain the records of our notary public. We understand that documents that have been notarised by our notary public have been authenticated and scanned by the Taipei Economic and Cultural Office in Sydney for use in Taiwan without any issues or problems.
If you are sending documents from Australia to Taiwan, we recommend that you confirm the specific requirements with your counterpart, your lawyer or the government office that you are dealing with in Taiwan. Remember that documents intended for Taiwan generally need to be notarised by a notary public and authenticated by the Taipei Economic and Cultural Office. If you are in New South Wales (especially Sydney) then our notary public can assist you to satisfy this requirement, in the same way that we have assisted many other clients before you, to ensure that your documents will be accepted and can be used in Taiwan.
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We are a leading provider of public notary services in Sydney known for our low-cost fixed fee notary services, our availability to provide public notary services on short notice, and our focus on personal and timely public notary services. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, our public notary assists clients from across all suburbs of Sydney and beyond.
This website is maintained by Phang Legal, an incorporated legal practice in Parramatta and a leading provider of public notary services to clients across Sydney. Extensive experience and low-cost fixed prices ensures quality services and satisfied clients.
Ern Phang is the solicitor director of Phang Legal and a public notary. Ern regularly writes about his experiences as a public notary and the kinds of issues faced by his clients in sending documents overseas.