China – Notary Public helping business office registration

Notary public assisting businesses going to China

In our experience, the number of Australian businesses that have set up representatives offices in China has increased over the last few years. If you are an existing business in Australia wishing to register a representative office in China, then our notary services can assist you.

You must make your own enquiries with the local authorities or relevant government departments in China as to their various requirements. However, in general, you must prove that you are an Australian business or a company registered in Australia (ie, certificate of incorporation or a current company extract) and you may need to prove that you have sufficient capital or financial resources (ie, a letter from your bank or a bank statement).

ChinaOnce you have the necessary documents, you must follow a number formal and regulatory requirements before you can register a representative office in China. For example, all documentary evidence must be notarised by a notary public, presented to the Department of Foreign Affairs and Trade (DFAT) for authentication, and then to the Chinese Consulate (Consulate-General of the People’s Republic of China in your closest capital city) for legalisation.

Your documents will be rejected if you sent them to China without following this process.

English to Chinese translation requirements

Although the majority of our clients do not have their documents translated from English to Chinese, you might need to have your documents translated depending on where you will be using your documents and for what purpose. We encourage you to make your own enquiries regarding whether a translation is necessary for your situation. Also determine whether the documents should be translated before or after they have been notarised, authenticated and legalised.

Also consider that translations from English to Chinese for use in China should follow the translation accreditation exists in China. If you want us assist you to arrange translation, we can rely on NAATI (National Accreditation Authority for Translators and Interpreters Limited) accredited translators and generally arrange for the documents to be translated before they are notarised by our experienced notary public. NAATI is the accreditation for translators in Australia but NAATI accredited translators may not be recognised or accepted in China.

If you want to know more about our NAATI translation services, please visit our translation quoting page. You can also visit our English to Chinese translation and Chinese to English translation page for a quote.

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Do you have any questions regarding this article?

If you have never had to have a document notarised before, you may find our role as a notary public, the notary public services that we provide, and this whole process (especially authentication, legalisation and apostille) to be confusing and daunting. Do not worry! We are here to try to simplify it, make it easy for you to understand, and to guide you or assist you with achieving your desired goal.

Please contact us or visit our Frequently Asked Questions for more information regarding this article or our notary public services.

Click here to see the flowchart that we created to help you understand the process regarding notarisation, apostille, authentication and legalisation.

So, what next?

If you are now ready to proceed with having your document notarised, please visit our Notary Fees page for a FREE quote on our notary public services or just call us on 02 9687 8885 and speak to our friendly staff about your requirements.

Why choose Phang Legal for your notary public services?

We are a leading provider of notary public services in Sydney known for our low-cost fixed fee notary services, our availability to provide notary public services on short notice, and our focus on personal and timely notary public services. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, our notary public assists clients from across all suburbs of Sydney and beyond.

Ern Phang, Notary Public


Notary Public

This website is maintained by Phang Legal, an incorporated legal practice in Parramatta and a leading provider of notary public services to clients across Sydney. Extensive experience and low-cost fixed prices ensures quality services and satisfied clients.

is the solicitor director of Phang Legal and a notary public. Ern regularly writes about his experiences as a notary public and the kinds of issues faced by his clients in sending documents overseas.

All information contained in this article is for general purposes only and correct as at the time of publication. You should only rely on information and advice that is specific to your situation and current at the time you wish to rely on it.

Posted: 2010-08-30 06:00:03 / Last edited: 2018-05-26 15:08:58