China – Notary Public helping business office registration

Documents intended for Hong Kong SAR or Macau SAR must be stamped with an apostille from the Department of Foreign Affairs and Trade and do not follow the same process as documents intended for China (mainland).

送往中国香港、澳门特区使用的各类文书如已在澳大利亚外交贸易部或其驻各州、领地办事处办理了Apostille(附加证明书),可直接使用,无需再进行认证。

Notary public assisting businesses going to China

In our experience, the number of Australian businesses that have set up representative offices in China has increased over the last few years. If you are an existing business in Australia wishing to register a representative office in China, then our notary services can assist you.

You must make your own enquiries with the local authorities or relevant government departments in China as to their various requirements. However, in general, you must prove that you are an Australian business or a company registered in Australia (ie, certificate of incorporation or a current company extract) and you may need to prove that you have sufficient capital or financial resources (ie, a letter from your bank or a bank statement).

ChinaOnce you have the necessary documents, you must follow a number of formal and regulatory requirements before you can register a representative office in China. For example, all documentary evidence must be notarised by a notary public, presented to the Department of Foreign Affairs and Trade (DFAT) for authentication, and then to the Chinese Consulate (Consulate-General of the People’s Republic of China in your closest capital city) for legalisation.

Your documents will be rejected if you sent them to China without following this process.

English to Chinese translation requirements

Although the majority of our clients do not have their documents translated from English to Chinese, you might need to have your documents translated depending on where you will be using your documents and for what purpose. We encourage you to make your own enquiries regarding whether a translation is necessary for your situation. Also determine whether the documents should be translated before or after they have been notarised, authenticated and legalised.

Also, consider that translations from English to Chinese for use in China should follow the translation accreditation that exists in China. If you want us to assist you to arrange translation, we can rely on NAATI (National Accreditation Authority for Translators and Interpreters Limited) accredited translators and generally arrange for the documents to be translated before they are notarised by our experienced notary public. NAATI is the accreditation for translators in Australia but NAATI accredited translators may not be recognised or accepted in China.

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Do you have any questions regarding this article?

Whether you're notarising a document for the first time or the hundreth time, the requirements, processes, and terms can be confusing and daunting - or just a pain and a hassle (especially if you need an apostille, or to authenticate or legalise as well). Don't worry! We're here to simplify it, explain it, and help you with what you need to achieve it.

Contact us or visit our Frequently Asked Questions for more information about our notary public services. We've also created a flowchart to help explain notarisation, apostille, authentication and legalisation.

So, what's next?

Visit our Notary Fees page for a free quote for our notary public services or just call us on +61 2 9687 8885 to speak with our friendly team about your requirements.

Why choose Phang Legal for your notary public services?

We're a leading provider of notary public services in Sydney known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, we help clients from across Sydney and beyond with personal, professional and timely notary public services.

Ern Phang, Notary Public
Ern Phang
Notary Public

This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.

Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.

All information contained in this article is for general purposes only and correct at the time of publication. Only rely on information and advice specific to your situation and current at the time you wish to rely on it.