Notary Public Services – Identification Notarial Certificate

Notary Certificate to prove your identity

Notary public services can help you when proving your identity is a challenge, especially if you have ‘multiple’ identities or identification documents.

Here are some common reasons why you might require this service:

  • You hold citizenship in different countries
  • You are known by different names formally or informally
  • You have a married name and maiden name
  • Your name has been translated from a different (non-English) language
  • Your name appears in different ways or sequences on different identification documents

Proving your identity can have an added challenge whenever you are not physically present in the country in which you need to prove your identity. However, there is a simple solution. You can engage the services of a notary public to identify you in a way that is recognised and acceptable in that country.

Identification Notarial Certificate

An identification notarial certificate or a notary certificate confirming your identity may be the most practical and legally accepted way to prove your identity in another country overseas, especially if you are not able to be physically present in that country to be identified.

Law and conventions between countries differ, so it is important to check whether the intended destination country will recognise and accept a notary certificate. If so, you may also need to check on the following requirements regarding:

  • Form or format. Different countries use different forms and formats for their legal documents. They may also have different conventions regarding signing (or requiring finger/thumb prints).
  • Language requirements of the certificate. Some countries recognise multiple languages while others will only recognise a few or one language. Make sure the document is written in the right language, and if not, then be translated in a way that is acceptable in the intended destination country.
  • Legalisation by authentication or apostille. Depending on whether the intended destination country recognises an apostille, you may need to allow for processing times through various government departments in addition to the notarisation.
  • The cost of any registration process in the intended destination country. Knowing what process and cost to expect in the intended destination country will avoid any unwanted surprises.

Taking some of these basic precautions and following the correct process and procedures will prevent unwelcome surprises or rejection. If time is critical, because the documents are time sensitive or the situation demands urgency, then you cannot afford any delays and you need to have confidence that your document will be available on demand.

Generally, to obtain an identification notarial certificate, you must physically present yourself before the notary public, provide satisfactory photographic and other identification to confirm your identity, and pay the notary fees. If the notary certificate must be legalised by authentication or apostille through the Department of Foreign Affairs and Trade (DFAT) you will need to allow additional processing times.

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Do you have any questions regarding this article?

Whether you're notarising a document for the first time or the hundreth time, the requirements, processes, and terms can be confusing and daunting - or just a pain and a hassle (especially if you need an apostille, or to authenticate or legalise as well). Don't worry! We're here to simplify it, explain it, and help you with what you need to achieve it.

Contact us or visit our Frequently Asked Questions for more information about our notary public services. We've also created a flowchart to help explain notarisation, apostille, authentication and legalisation.

So, what's next?

Visit our Notary Fees page for a free quote for our notary public services or just call us on +61 2 9687 8885 to speak with our friendly team about your requirements.

Why choose Phang Legal for your notary public services?

We're a leading provider of notary public services in Sydney known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, we help clients from across Sydney and beyond with personal, professional and timely notary public services.

Ern Phang, Notary Public
Ern Phang
Notary Public

This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.

Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.

All information contained in this article is for general purposes only and correct at the time of publication. Only rely on information and advice specific to your situation and current at the time you wish to rely on it.