New Zealand – Private Individual Client Authority and Instruction for an Electronic Transaction

Living in Australia and transacting in New Zealand

New ZealandThe New Zealand Law Society and the Registrar General of Land in New Zealand have approved a specific form that authorises lawyers to transact electronically on behalf of their clients. In our experience this document is generally used in property and conveyancing transactions.

If this form is signed overseas, for example in Australia, then the client must sign in front of a notary public and for the notary public to certify that they have:

  1. Witnessed the client sign the form.
  2. They have sighted an original form of identification.
  3. They have attached a copy of that identification.
  4. The photograph, names and signatures match the client and the identification provided.
  5. The client appears to be of sound mind.

Our understanding is that a copy of the identification document may also need to be notarised (ie, stamped as a certified copy of the original document) for submission with the form when returned to New Zealand – however, we indicte that we have assisted clients who have told us that a notarised copy of their identification document was not required, and there have been no issues arising from those transactions as well. If you are unsure or concerned about the specific requirements of your transaction, and whether you must submit a notarised copy of your identification document, please ask your lawyer in New Zealand to provide specific instructions as to what is required to satisfy the legal requirements in New Zealand.

With the number of people originally from New Zealand who live, work and study in Australia, it is not surprising to us that the number of requests for this kind of work has been on a steady increase over the years. Buying and selling property in any country is full of forms and documents, and dealing with the challenges of not being in that country (and living elsewhere, say Australia) means that those forms and documents will need to be notarised by a notary public.

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Do you have any questions regarding this article?

Whether you're notarising a document for the first time or the hundreth time, the requirements, processes, and terms can be confusing and daunting - or just a pain and a hassle (especially if you need an apostille, or to authenticate or legalise as well). Don't worry! We're here to simplify it, explain it, and help you with what you need to achieve it.

Contact us or visit our Frequently Asked Questions for more information about our notary public services. We've also created a flowchart to help explain notarisation, apostille, authentication and legalisation.

So, what's next?

Visit our Notary Fees page for a free quote for our notary public services or just call us on +61 2 9687 8885 to speak with our friendly team about your requirements.

Why choose Phang Legal for your notary public services?

We're a leading provider of notary public services in Sydney known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, we help clients from across Sydney and beyond with personal, professional and timely notary public services.

Ern Phang, Notary Public
Ern Phang
Notary Public

This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.

Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.

All information contained in this article is for general purposes only and correct at the time of publication. Only rely on information and advice specific to your situation and current at the time you wish to rely on it.