New Zealand – Private Individual Client Authority and Instruction for an Electronic Transaction

Living in Australia and transacting in New Zealand

New ZealandThe New Zealand Law Society and the Registrar General of Land in New Zealand have approved a specific form that authorises lawyers to transact electronically on behalf of their clients. In our experience this document is generally used in property and conveyancing transactions.

If this form is signed overseas, for example in Australia, then the client must sign in front of a notary public and for the notary public to certify that they have:

  1. Witnessed the client sign the form.
  2. They have sighted an original form of identification.
  3. They have attached a copy of that identification.
  4. The photograph, names and signatures match the client and the identification provided.
  5. The client appears to be of sound mind.

Our understanding is that a copy of the identification document may also need to be notarised (ie, stamped as a certified copy of the original document) for submission with the form when returned to New Zealand – however, we indicte that we have assisted clients who have told us that a notarised copy of their identification document was not required, and there have been no issues arising from those transactions as well. If you are unsure or concerned about the specific requirements of your transaction, and whether you must submit a notarised copy of your identification document, please ask your lawyer in New Zealand to provide specific instructions as to what is required to satisfy the legal requirements in New Zealand.

With the number of people originally from New Zealand who live, work and study in Australia, it is not surprising to us that the number of requests for this kind of work has been on a steady increase over the years. Buying and selling property in any country is full of forms and documents, and dealing with the challenges of not being in that country (and living elsewhere, say Australia) means that those forms and documents will need to be notarised by a notary public.

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Do you have any questions regarding this article?

If you have never had to have a document notarised before, you may find our role as a notary public, the notary public services that we provide, and this whole process (especially authentication, legalisation and apostille) to be confusing and daunting. Do not worry! We are here to try to simplify it, make it easy for you to understand, and to guide you or assist you with achieving your desired goal.

Please contact us or visit our Frequently Asked Questions for more information regarding this article or our notary public services.

Click here to see the flowchart that we created to help you understand the process regarding notarisation, apostille, authentication and legalisation.

So, what next?

If you are now ready to proceed with having your document notarised, please visit our Notary Fees page for a FREE quote on our notary public services or just call us on 02 9687 8885 and speak to our friendly staff about your requirements.

Why choose Phang Legal for your notary public services?

We are a leading provider of notary public services in Sydney known for our low-cost fixed fee notary services, our availability to provide notary public services on short notice, and our focus on personal and timely notary public services. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, our notary public assists clients from across all suburbs of Sydney and beyond.

Ern Phang, Notary Public


Notary Public

This website is maintained by Phang Legal, an incorporated legal practice in Parramatta and a leading provider of notary public services to clients across Sydney. Extensive experience and low-cost fixed prices ensures quality services and satisfied clients.

is the solicitor director of Phang Legal and a notary public. Ern regularly writes about his experiences as a notary public and the kinds of issues faced by his clients in sending documents overseas.

All information contained in this article is for general purposes only and correct as at the time of publication. You should only rely on information and advice that is specific to your situation and current at the time you wish to rely on it.

Posted: 2012-12-15 10:00:20 / Last edited: 2018-05-26 15:09:05