Taiwan – Recognising your notary public

Notarising documents for Taiwan

TaiwanOccasionally we have clients who send documents to Taiwan. But after we have notarised those documents, some clients are not sure whether those those documents need to be authenticated or legalised (which is normally the case when documents are sent overseas from Australia). In this article, we provide some clarification around what happens to documents intended for Taiwan after they have been notarised.

What is Australia’s policy regarding Taiwan?

The political situation between Taiwan and (mainland) China presents challenges, especially when dealing between government offices. According to the Department of Foreign Affairs and Trade, the Australian Government’s position is (https://www.dfat.gov.au/geo/taiwan/Pages/taiwan):

…based on the Joint Communiqué with the People’s Republic of China (PRC) of 21 December 1972. Australia has a one-China policy. We recognise the Government of the PRC as the sole legal government of China.

Despite the Australian Government’s position regarding Taiwan, documents intended for Taiwan are not treated in the same way as documents intended for China. Documents intended for China need to be authenticated by DFAT and then legalised by the Chinese Embassy or a Chinese Consulate.

On the other hand, documents intended for Taiwan only need to be authenticated by the Taipei Economic and Cultural Office. The Taipei Economic and Cultural Office in Australia is the highest representative office of the Government of Taiwan in Australia. It will authenticate notarised documents for use in Taiwan only if they are able to confirm the details of the notary public who notarised the document.

Our experience in notarising documents for Taiwan

Fortunately, we have had a number of dealings with the Taipei Economic and Cultural Office in Sydney (駐雪梨台北經濟文化辦事處) over the years and retain the records of our notary public. We understand that documents that have been notarised by our notary public have been authenticated and scanned by the Taipei Economic and Cultural Office in Sydney for use in Taiwan without any issues or problems.

If you are sending documents from Australia to Taiwan, we recommend that you confirm the specific requirements with your counterpart, your lawyer or the government office that you are dealing with in Taiwan. Remember that documents intended for Taiwan generally need to be notarised by a notary public and authenticated by the Taipei Economic and Cultural Office. If you are in New South Wales (especially Sydney) then our notary public can assist  you to satisfy this requirement, in the same way that we have assisted many other clients before you, to ensure that your documents will be accepted and can be used in Taiwan.

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Do you have any questions regarding this article?

Whether you're notarising a document for the first time or the hundreth time, the requirements, processes, and terms can be confusing and daunting - or just a pain and a hassle (especially if you need an apostille, or to authenticate or legalise as well). Don't worry! We're here to simplify it, explain it, and help you with what you need to achieve it.

Contact us or visit our Frequently Asked Questions for more information about our notary public services. We've also created a flowchart to help explain notarisation, apostille, authentication and legalisation.

So, what's next?

Visit our Notary Fees page for a free quote for our notary public services or just call us on +61 2 9687 8885 to speak with our friendly team about your requirements.

Why choose Phang Legal for your notary public services?

We're a leading provider of notary public services in Sydney known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, we help clients from across Sydney and beyond with personal, professional and timely notary public services.

Ern Phang, Notary Public
Ern Phang
Notary Public

This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.

Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.

All information contained in this article is for general purposes only and correct at the time of publication. Only rely on information and advice specific to your situation and current at the time you wish to rely on it.