Taiwan – Recognising your notary public
Notarising documents for Taiwan / 公證文件到台灣
Occasionally we have clients who send documents to Taiwan. But after we have notarised those documents, some clients are not sure whether those documents need to be authenticated or legalised (which is normally the case when documents are sent overseas from Australia). In this article, we provide some clarification about what happens to documents intended for Taiwan after they have been notarised.
偶爾我們有客戶將文件發送到台灣。 但在我們對文件進行公證後，一些客戶不確定文件是否需要認證或合法化（通常文件是從澳大利亞寄往海外的）。 在這篇文章中，我們將對公證後擬寄往台灣的文件進行一些說明。
What is Australia’s policy regarding Taiwan?
The political situation between Taiwan and (mainland) China presents challenges, especially when dealing between government offices. According to the Department of Foreign Affairs and Trade, the Australian Government’s position is (https://www.dfat.gov.au/geo/taiwan/Pages/taiwan):
…based on the Joint Communiqué with the People’s Republic of China (PRC) of 21 December 1972. Australia has a one-China policy. We recognise the Government of the PRC as the sole legal government of China.
Despite the Australian Government’s position regarding Taiwan, documents intended for Taiwan are not treated in the same way as documents intended for China. Documents intended for China need to be authenticated by DFAT and then legalised by the Chinese Embassy or a Chinese Consulate.
On the other hand, documents intended for Taiwan only need to be authenticated by the Taipei Economic and Cultural Office. The Taipei Economic and Cultural Office in Australia is the highest representative office of the Government of Taiwan in Australia. It will authenticate notarised documents for use in Taiwan only if they are able to confirm the details of the notary public who notarised the document.
寄往台灣的文件只需經台北經濟文化辦事處認證即可。 駐澳洲台北經濟文化辦事處是台灣政府駐澳洲最高代表處。 只有在可以確認公證文件的公證人的詳細信息的情況下，它才會證明在台灣使用的公證文件。
Our experience in notarising documents for Taiwan
Fortunately, we have had a number of dealings with the Taipei Economic and Cultural Office in Sydney (駐雪梨台北經濟文化辦事處) over the years and retain the records of our notary public. We understand that documents that have been notarised by our notary public have been authenticated and scanned by the Taipei Economic and Cultural Office in Sydney for use in Taiwan without any issues or problems.
If you are sending documents from Australia to Taiwan, we recommend that you confirm the specific requirements with your counterpart, your lawyer or the government office that you are dealing with in Taiwan. Remember that documents intended for Taiwan generally need to be notarised by a notary public and authenticated by the Taipei Economic and Cultural Office. If you are in New South Wales (especially Sydney) then our notary public can assist you to satisfy this requirement, in the same way that we have assisted many other clients before you, to ensure that your documents will be accepted and can be used in Taiwan.
如果您要從澳大利亞向台灣發送文件，我們建議您與您在台灣打交道的對方、您的律師或政府確認具體要求。 請記住，在台灣使用的文件通常需要由公證人公證並由台北經濟文化辦事處認證。 如果您在新南威爾士州（尤其是悉尼），那麼我們的公證人可以協助您滿足這一要求，因為在您之前我們已經協助過許多其他客戶，以確保您的文件將被接受並可在台灣使用。
Our notary public’s signature and seal have been registered with the Taipei Economic and Cultural Office and this will assist you if you have your documents notarised by our office.
For more information
Visit the Taipei Economic and Cultural Office in Sydney (駐雪梨台北經濟文化辦事處) for more information
Do you have any questions?
Sending documents from Australia to other countries can be complicated. We make it simple.
If your documents must be stamped with an apostille or authenticated and then legalised, we can help with that too. We've also created a flowchart to explain the process.
So, what's next?
Why choose Phang Legal for your notary public services?
We're a leading provider of notary public services in Sydney. We're known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice.
Our office is conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area. We help clients from across Sydney and beyond with personal, professional and timely notary public services.
This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.
Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.