India – An Important Change to the IDLV process

From Authentication to Apostille

IndiaIn January 2015, VFS introduced an important change to the Indian Drivers Licence Verification process. Click here to see our updated flowchart for more information.

Previously, if your name on your Indian Drivers Licence and your Indian Passport was different, one option available to you was to have a notary public confirm that you are the one and the same person. That notarised document then had to be authenticated by the Department of Foreign Affairs and Trade (DFAT) before being submitted to VFS for processing. VFS recently changed the requirement from an ‘authentication‘ to an ‘apostille‘.

Apparently VFS introduced this change without making any announcement or providing any notice or warning. Unfortunately, this also means that people who may have had their notarised document authenticated by DFAT before the change but who had not submitted their application to VFS for whatever reason (maybe they were waiting on other documents), then their applications would be rejected and they would need to have their documents notarised again and this time stamped with an apostille. At least if VFS had given some warning we could have prepared our clients for this possibility and taken steps to avoid it becoming a waste or a delay.

Another issue arising from this change is that the cost of applying for an apostille is more expensive than applying for an authentication – the filing fee is higher. While the difference in cost is still small, it is still difficult for many people to justify because both stamps essentially confirm that the document has been notarised.

As a leading provider of notary public services in Sydney, we regularly assist clients with the Indian Drivers Licence Verification (IDLV) process. We have also assisted a few clients through this ‘transition period’ to ensure that their notarised document has been stamped correctly by DFAT before they submit it to VFS for processing. We also are proud to announce that despite the increased cost associated with the apostille, our ‘package fee’ for the IDLV (ie, taking care of the notarisation as well as applying for the apostille) remains the same as it always has been in previous years. For clarification, it means we have absorbed the cost increase without passing the additional cost to our clients.

If you are looking at applying for the conversion of your Indian Drivers Licence to an Australian drivers licence, and your name that appears on your Indian Drivers Licence is different to what appears on your Indian Passport – then you need to pay very close attention to this change and ensure that you fully understand what is required.

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Do you have any questions regarding this article?

If you have never had to have a document notarised before, you may find our role as a notary public, the notary public services that we provide, and this whole process (especially authentication, legalisation and apostille) to be confusing and daunting. Do not worry! We are here to try to simplify it, make it easy for you to understand, and to guide you or assist you with achieving your desired goal.

Please contact us or visit our Frequently Asked Questions for more information regarding this article or our notary public services.

Click here to see the flowchart that we created to help you understand the process regarding notarisation, apostille, authentication and legalisation.

So, what next?

If you are now ready to proceed with having your document notarised, please visit our Notary Fees page for a FREE quote on our notary public services or just call us on 02 9687 8885 and speak to our friendly staff about your requirements.

Why choose Phang Legal for your notary public services?

We are a leading provider of notary public services in Sydney known for our low-cost fixed fee notary services, our availability to provide notary public services on short notice, and our focus on personal and timely notary public services. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, our notary public assists clients from across all suburbs of Sydney and beyond.

Ern Phang, Notary Public


Notary Public

This website is maintained by Phang Legal, an incorporated legal practice in Parramatta and a leading provider of notary public services to clients across Sydney. Extensive experience and low-cost fixed prices ensures quality services and satisfied clients.

is the solicitor director of Phang Legal and a notary public. Ern regularly writes about his experiences as a notary public and the kinds of issues faced by his clients in sending documents overseas.

All information contained in this article is for general purposes only and correct as at the time of publication. You should only rely on information and advice that is specific to your situation and current at the time you wish to rely on it.

Posted: 2015-02-15 09:00:47 / Last edited: 2016-02-24 09:26:42