India – Passports and Affidavits

When do you need a notary public for your Indian Passport?

Indian citizens in Australia may require a number of Indian passport services from the Indian Consulate (via VFS Global). Those services can include:

  • Applying for a new Indian passport (on expiry of an existing passport)
  • Adding or deleting a spouse from an Indian passport
  • Recording a change of address
  • Recording a change of appearance*
  • Change of name after marriage or divorce
  • Change of name for other reasons
  • Reporting a lost or damaged Indian passport
  • Applying for the first passport for a minor (under 18 years)
  • Applying for a passport for a minor

*the last time we assisted a client with this, he wore a turban in his original passport photograph but had stopped wearing a turban since.

In the past, the applications/documents needed for each of these services included declarations that had to be witnessed by a notary public and notarised. However, over the years the requirements have changed. Now, most of the applications/documents required for various passport services for Indian citizens in Australia can be signed in front of a Justice of the Peace. In fact, all of the applications/documents can be signed in front of a JP except – FORM V relating to an application for a lost/damaged passport.

Lost/Damaged Indian Passport

FORM V is titled ‘AFFIDAVIT FOR A PASSPORT IN LIEU OF LOST/DAMAGED PASSPORT’ requiring the applicant Indian citizen to complete their details on the affidavit, stating how and when their Indian passport was lost or damaged, as well travel and residence details. The applicant must sign the affidavit in front of a notary public and the notary public must notarise the form.

We regularly assist many clients with identifying them, witnessing their signature and notarising their application form. Even if their passport is lost or damaged, clients must still be able to identify themselves with some form of government issued photograph identification document, which could be their Indian passport if it is not lost and has not been damaged beyond recognition, or an Australian drivers licence or government issued photograph card. Being familiar with this kind of document and the formal requirements for notarisation, we are able to complete the necessary work quickly and for a fixed notary fee.

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Do you have any questions regarding this article?

If you have never had to have a document notarised before, you may find our role as a notary public, the notary public services that we provide, and this whole process (especially authentication, legalisation and apostille) to be confusing and daunting. Do not worry! We are here to try to simplify it, make it easy for you to understand, and to guide you or assist you with achieving your desired goal.

Please contact us or visit our Frequently Asked Questions for more information regarding this article or our notary public services.

Click here to see the flowchart that we created to help you understand the process regarding notarisation, apostille, authentication and legalisation.

So, what next?

If you are now ready to proceed with having your document notarised, please visit our Notary Fees page for a FREE quote on our notary public services or just call us on 02 9687 8885 and speak to our friendly staff about your requirements.

Why choose Phang Legal for your notary public services?

We are a leading provider of notary public services in Sydney known for our low-cost fixed fee notary services, our availability to provide notary public services on short notice, and our focus on personal and timely notary public services. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, our notary public assists clients from across all suburbs of Sydney and beyond.

Ern Phang, Notary Public


Notary Public

This website is maintained by Phang Legal, an incorporated legal practice in Parramatta and a leading provider of notary public services to clients across Sydney. Extensive experience and low-cost fixed prices ensures quality services and satisfied clients.

is the solicitor director of Phang Legal and a notary public. Ern regularly writes about his experiences as a notary public and the kinds of issues faced by his clients in sending documents overseas.

All information contained in this article is for general purposes only and correct as at the time of publication. You should only rely on information and advice that is specific to your situation and current at the time you wish to rely on it.

Posted: 2015-06-25 08:00:12 / Last edited: 2018-05-26 15:09:09