India – Passports and Affidavits

When do you need a notary public for your Indian Passport?

Indian citizens in Australia may require a number of Indian passport services from the Indian Consulate (via VFS Global). Those services can include:

  • Applying for a new Indian passport (on expiry of an existing passport)
  • Adding or deleting a spouse from an Indian passport
  • Recording a change of address
  • Recording a change of appearance*
  • Change of name after marriage or divorce
  • Change of name for other reasons
  • Reporting a lost or damaged Indian passport
  • Applying for the first passport for a minor (under 18 years)
  • Applying for a passport for a minor

*the last time we assisted a client with this, he wore a turban in his original passport photograph but had stopped wearing a turban since.

In the past, the applications/documents needed for each of these services included declarations that had to be witnessed by a notary public and notarised. However, over the years the requirements have changed. Now, most of the applications/documents required for various passport services for Indian citizens in Australia can be signed in front of a Justice of the Peace. In fact, all of the applications/documents can be signed in front of a JP except – FORM V relating to an application for a lost/damaged passport.

Update
If you reside in New South Wales, VFS will not accept documents attested by a Justice of the Peace. Those documents for NSW residents should be attested by a notary public. Please check the relevant checklist on the VFS website for instructions.

Lost/Damaged Indian Passport

FORM V is titled ‘AFFIDAVIT FOR A PASSPORT IN LIEU OF LOST/DAMAGED PASSPORT‘ requiring the applicant Indian citizen to complete their details on the affidavit, stating how and when their Indian passport was lost or damaged, as well travel and residence details. The applicant must sign the affidavit in front of a notary public and the notary public must notarise the form.

We regularly assist many clients with identifying them, witnessing their signature and notarising their application form. Even if their passport is lost or damaged, clients must still be able to identify themselves with some form of government-issued photo identification document, which could be their Indian passport if it is not lost and has not been damaged beyond recognition, or an Australian drivers licence or government-issued photo card. Being familiar with this kind of document and the formal requirements for notarisation, we are able to complete the necessary work quickly and for a fixed notary fee.

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Do you have any questions regarding this article?

Whether you're notarising a document for the first time or the hundreth time, the requirements, processes, and terms can be confusing and daunting - or just a pain and a hassle (especially if you need an apostille, or to authenticate or legalise as well). Don't worry! We're here to simplify it, explain it, and help you with what you need to achieve it.

Contact us or visit our Frequently Asked Questions for more information about our notary public services. We've also created a flowchart to help explain notarisation, apostille, authentication and legalisation.

So, what's next?

Visit our Notary Fees page for a free quote for our notary public services or just call us on +61 2 9687 8885 to speak with our friendly team about your requirements.

Why choose Phang Legal for your notary public services?

We're a leading provider of notary public services in Sydney known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, we help clients from across Sydney and beyond with personal, professional and timely notary public services.

Ern Phang, Notary Public
Ern Phang
Notary Public

This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.

Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.

All information contained in this article is for general purposes only and correct at the time of publication. Only rely on information and advice specific to your situation and current at the time you wish to rely on it.