Notary Public – Verifying Company and Business Details

Proving that your company and business exists in Australia

Many Australian companies and businesses ask us to help them prove that their company and business exists in Australia. We provide the necessary documents, notarise them and arrange for them to be authenticated and legalised, or stamped with an apostille as required by the intended destination country. Some of the common requests include:

  • Verifying company information such as company directors, shareholders, share structures, and relevant addresses.
  • Verifying tax (ie, Australian Business Number) registration.
  • Verifying banking or financial information.

Even if you cannot clarify the requirements overseas, you should always bring a copy of your ‘original’ certificate of incorporation. Also bring any other document that you received when you registered your company and business, or anything that your accountant has provided to you. As a leading provider of notary public services in Sydney, we verify the details of your company and business so that other parties in the intended destination country can confidently rely on it.

For example, the certificate of registration or incorporation of a company is now an electronic document. There are no security features on it to prove that the certificate is genuine or that the information is true and correct. So how can any other party, especially in a foreign country, accept that the company and business actually exists in Australia?

Notary Certificate with Company Extract

To assist you in this situation we will conduct a company search with the Australian Securities & Investments Commission (ASIC). As the company and business regulator in Australia, ASIC will provide a current and historical company extract showing the public information relating to the company and business. This information will allow us to verify that the company was registered on a specific date and confirm the company’s status at the time of the company search. We can then issue a notary certificate attaching copies of the company extract and company certificate, and verifying that the information appearing on all of those company documents is consistent.

After attaching our notary certificate to the company documents, the process depends largely on the intended destination country. Different countries follow different procedures. Knowing whether your company documents must authenticated and then legalised by the relevant foreign office of the intended destination country or stamped with an apostille is important. So if at any stage you are not sure of what you need or what to do, then you should read through some of the other articles appearing on this website or contact our office to discuss your requirements.

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Do you have any questions regarding this article?

Whether you're notarising a document for the first time or the hundreth time, the requirements, processes, and terms can be confusing and daunting - or just a pain and a hassle (especially if you need an apostille, or to authenticate or legalise as well). Don't worry! We're here to simplify it, explain it, and help you with what you need to achieve it.

Contact us or visit our Frequently Asked Questions for more information about our notary public services. We've also created a flowchart to help explain notarisation, apostille, authentication and legalisation.

So, what's next?

Visit our Notary Fees page for a free quote for our notary public services or just call us on +61 2 9687 8885 to speak with our friendly team about your requirements.

Why choose Phang Legal for your notary public services?

We're a leading provider of notary public services in Sydney known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, we help clients from across Sydney and beyond with personal, professional and timely notary public services.

Ern Phang, Notary Public
Ern Phang
Notary Public

This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.

Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.

All information contained in this article is for general purposes only and correct at the time of publication. Only rely on information and advice specific to your situation and current at the time you wish to rely on it.