Notary Public – Verifying Company and Business Details

Proving that your company and business exists in Australia

Many Australian companies and businesses ask us to help them prove that their company and business exists in Australia. We provide the necessary documents, notarise them and arrange for them to be authenticated and legalised, or stamped with an apostille as required by the intended destination country. Some of the common requests include:

  • Verifying company information such as company directors, shareholders, share structures, and relevant addresses.
  • Verifying tax (ie, Australian Business Number) registration.
  • Verifying banking or financial information.

Even if you cannot clarify the requirements overseas, you should always bring a copy of your ‘original’ certificate of incorporation. Also bring any other document that you received when you registered your company and business, or anything that your accountant has provided to you. As a leading provider of notary public services in Sydney, we verify the details of your company and business so that other parties in the intended destination country can confidently rely on it.

For example, the certificate of registration or incorporation of a company is now an electronic document. There are no security features on it to prove that the certificate is genuine or that the information is true and correct. So how can any other party, especially in a foreign country, accept that the company and business actually exists in Australia?

Notary Certificate with Company Extract

To assist you in this situation we will conduct a company search with the Australian Securities & Investments Commission (ASIC). As the company and business regulator in Australia, ASIC will provide a current and historical company extract showing the public information relating to the company and business. This information will allow us to verify that the company was registered on a specific date and confirm the company’s status at the time of the company search. We can then issue a notary certificate attaching copies of the company extract and company certificate, and verifying that the information appearing on all of those company documents is consistent.

After attaching our notary certificate to the company documents, the process depends largely on the intended destination country. Different countries follow different procedures. Knowing whether your company documents must authenticated and then legalised by the relevant foreign office of the intended destination country or stamped with an apostille is important. So if at any stage you are not sure of what you need or what to do, then you should read through some of the other articles appearing on this website or contact our office to discuss your requirements.

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Do you have any questions regarding this article?

If you have never had to have a document notarised before, you may find our role as a notary public, the notary public services that we provide, and this whole process (especially authentication, legalisation and apostille) to be confusing and daunting. Do not worry! We are here to try to simplify it, make it easy for you to understand, and to guide you or assist you with achieving your desired goal.

Please contact us or visit our Frequently Asked Questions for more information regarding this article or our notary public services.

Click here to see the flowchart that we created to help you understand the process regarding notarisation, apostille, authentication and legalisation.

So, what next?

If you are now ready to proceed with having your document notarised, please visit our Notary Fees page for a FREE quote on our notary public services or just call us on 02 9687 8885 and speak to our friendly staff about your requirements.

Why choose Phang Legal for your notary public services?

We are a leading provider of notary public services in Sydney known for our low-cost fixed fee notary services, our availability to provide notary public services on short notice, and our focus on personal and timely notary public services. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, our notary public assists clients from across all suburbs of Sydney and beyond.

Ern Phang, Notary Public

Ern Phang
Notary Public

This website is maintained by Phang Legal, an incorporated legal practice in Parramatta and a leading provider of notary public services to clients across Sydney. Extensive experience and low-cost fixed prices ensures quality services and satisfied clients.

Ern Phang is the solicitor director of Phang Legal and a notary public. Ern regularly writes about his experiences as a notary public and the kinds of issues faced by his clients in sending documents overseas.

All information contained in this article is for general purposes only and correct as at the time of publication. You should only rely on information and advice that is specific to your situation and current at the time you wish to rely on it.

Posted: 2015-07-21 08:00:29 / Last edited: 2018-01-28 19:46:12