New Zealand – Private Individual Client Authority and Instruction for an Electronic Transaction

Notary Public for property transactions in New Zealand

New ZealandWe have previously written about the process for authorising Electronic Transactions for New Zealand property. We still provide this service on a regular basis. We also often receive referrals from law firms in New Zealand to help witness their clients sign this form, to verify their clients’ New Zealand passport, and to certify and notarise the passports and the form for use in New Zealand.

If you are buying or selling property in New Zealand, part of your conveyancing process may involve authorising and instructing your lawyers in New Zealand with the Private Individual Client Authority and Instruction for an Electronic Transaction. Your lawyers may ask you to scan and email this form to them for them to can check that it has been completed (ie, signed, witnessed and notarised) properly and that your identification documents are current and valid. We can assist you with all aspects of ensuring that this form has been notarised by our notary public and returned to your lawyers for approval.

New Zealand’s Land Transfer Regulation

Aside from assisting people who rely on this form to buy or sell property in New Zealand, we also assist with other forms or documents that may need to be used in New Zealand conveyancing transactions. For example, the Land Transfer Regulation 2002, specifically rule 16(4)(b) provides that no further proof of signing a document is required when a person, who is outside of New Zealand, signs that document in front of a notary public.

Accordingly, if you have been provided with legal documents with respect to your sale or purchase of property in New Zealand, we will be able to assist you with our notary public services as this satisfies the requirements of the Land Transfer Regulation. On notarisation, you may need to check with your lawyers in New Zealand whether they require any other form of authentication (but in our experience, this has never been requested).

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Do you have any questions regarding this article?

Whether you're notarising a document for the first time or the hundreth time, the requirements, processes, and terms can be confusing and daunting - or just a pain and a hassle (especially if you need an apostille, or to authenticate or legalise as well). Don't worry! We're here to simplify it, explain it, and help you with what you need to achieve it.

Contact us or visit our Frequently Asked Questions for more information about our notary public services. We've also created a flowchart to help explain notarisation, apostille, authentication and legalisation.

So, what's next?

Visit our Notary Fees page for a free quote for our notary public services or just call us on +61 2 9687 8885 to speak with our friendly team about your requirements.

Why choose Phang Legal for your notary public services?

We're a leading provider of notary public services in Sydney known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, we help clients from across Sydney and beyond with personal, professional and timely notary public services.

Ern Phang, Notary Public
Ern Phang
Notary Public

This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.

Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.

All information contained in this article is for general purposes only and correct at the time of publication. Only rely on information and advice specific to your situation and current at the time you wish to rely on it.