New Zealand – Private Individual Client Authority and Instruction for an Electronic Transaction

Notary Public for property transactions in New Zealand

New ZealandWe have previously written about the process for authorising Electronic Transactions for New Zealand property. We still provide this service on a regular basis. We also often receive referrals from law firms in New Zealand to help witness their clients sign this form, to verify their clients’ New Zealand passport, and to certify and notarise the passports and the form for use in New Zealand.

If you are buying or selling property in New Zealand, part of your conveyancing process may involve authorising and instructing your lawyers in New Zealand with the Private Individual Client Authority and Instruction for an Electronic Transaction. Your lawyers may ask you to scan and email this form to them for them to can check that it has been completed (ie, signed, witnessed and notarised) properly and that your identification documents are current and valid. We can assist you with all aspects of ensuring that this form has been notarised by our notary public and returned to your lawyers for approval.

New Zealand’s Land Transfer Regulation

Aside from assisting people who rely on this form to buy or sell property in New Zealand, we also assist with other forms or documents that may need to be used in New Zealand conveyancing transactions. For example, the Land Transfer Regulation 2002, specifically rule 16(4)(b) provides that no further proof of signing a document is required when a person, who is outside of New Zealand, signs that document in front of a notary public.

Accordingly, if you have been provided with legal documents with respect to your sale or purchase of property in New Zealand, we will be able to assist you with our notary public services as this satisfies the requirements of the Land Transfer Regulation. On notarisation, you may need to check with your lawyers in New Zealand whether they require any other form of authentication (but in our experience, this has never been requested).

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Do you have any questions regarding this article?

If you have never had to have a document notarised before, you may find our role as a notary public, the notary public services that we provide, and this whole process (especially authentication, legalisation and apostille) to be confusing and daunting. Do not worry! We are here to try to simplify it, make it easy for you to understand, and to guide you or assist you with achieving your desired goal.

Please contact us or visit our Frequently Asked Questions for more information regarding this article or our notary public services.

Click here to see the flowchart that we created to help you understand the process regarding notarisation, apostille, authentication and legalisation.

So, what next?

If you are now ready to proceed with having your document notarised, please visit our Notary Fees page for a FREE quote on our notary public services or just call us on 02 9687 8885 and speak to our friendly staff about your requirements.

Why choose Phang Legal for your notary public services?

We are a leading provider of notary public services in Sydney known for our low-cost fixed fee notary services, our availability to provide notary public services on short notice, and our focus on personal and timely notary public services. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, our notary public assists clients from across all suburbs of Sydney and beyond.

Ern Phang, Notary Public


Notary Public

This website is maintained by Phang Legal, an incorporated legal practice in Parramatta and a leading provider of notary public services to clients across Sydney. Extensive experience and low-cost fixed prices ensures quality services and satisfied clients.

is the solicitor director of Phang Legal and a notary public. Ern regularly writes about his experiences as a notary public and the kinds of issues faced by his clients in sending documents overseas.

All information contained in this article is for general purposes only and correct as at the time of publication. You should only rely on information and advice that is specific to your situation and current at the time you wish to rely on it.

Posted: 2015-09-28 17:00:22 / Last edited: 2018-05-26 15:09:09