Verifying your Apostille

Did you know that it is now possible to verify your apostille online?

Many countries around the world will recognise an apostille (see our previous article on the subject). This means that your documents should be stamped with an apostille if you are in Australia and you are sending them to any of those other countries. In Australia, the Department of Foreign Affairs and Trade (DFAT) is authorised to issue the apostille.

Public or private documents

If your documents are public documents (normally being original Australian government documents such as birth certificates, death certificates, marriage certificates etc) you can obtain an apostille by sending them to a DFAT office located in each capital city. If you are overseas, you can send those public documents to any Australian foreign office to obtain an apostille. However, if your documents are private documents (normally being, documents you have created or signed, or copies of documents including Australian government documents) then your documents must be notarised before you can submit them to DFAT to obtain an apostille.

Notarising private documents

As a leading provider of notary public services to clients across Sydney, we can assist you with both notarising your documents as well as applying for and obtaining the apostille from DFAT. Our apostille service is an additional and optional service of convenience that we provide so that you do not need to trouble yourself with attending DFAT to apply for the apostille yourself.

DFAT will issue an apostille by attaching it to your documents after they have received your documents and cross checked their records for signatures and seals of the relevant government department or notary public. Once your document has been stamped with the apostille, you can then send your documents to the intended destination country – presumably having satisfied their official requirements.

Verifying the apostille

But how do you know or anyone overseas know that the apostille is legitimate? After all, it is extremely important that the apostille is real and can be verified. the apostille is what whoever is receiving you documents will rely on to ensure that the document or the information contained in the document is actually true or correct.

Fortunately, DFAT offer an online verification process which, if you or the recipient of the document needed, was available through their website.

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Do you have any questions regarding this article?

Whether you're notarising a document for the first time or the hundreth time, the requirements, processes, and terms can be confusing and daunting - or just a pain and a hassle (especially if you need an apostille, or to authenticate or legalise as well). Don't worry! We're here to simplify it, explain it, and help you with what you need to achieve it.

Contact us or visit our Frequently Asked Questions for more information about our notary public services. We've also created a flowchart to help explain notarisation, apostille, authentication and legalisation.

So, what's next?

Visit our Notary Fees page for a free quote for our notary public services or just call us on +61 2 9687 8885 to speak with our friendly team about your requirements.

Why choose Phang Legal for your notary public services?

We're a leading provider of notary public services in Sydney known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, we help clients from across Sydney and beyond with personal, professional and timely notary public services.

Ern Phang, Notary Public
Ern Phang
Notary Public

This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.

Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.

All information contained in this article is for general purposes only and correct at the time of publication. Only rely on information and advice specific to your situation and current at the time you wish to rely on it.