Verifying your Apostille

Did you know that it is now possible to verify your apostille online?

Many countries around the world will recognise an apostille (see our previous article on the subject). This means that your documents should be stamped with an apostille if you are in Australia and you are sending them to any of those other countries. In Australia, the Department of Foreign Affairs and Trade (DFAT) is authorised to issue the apostille.

Public or private documents

If your documents are public documents (normally being original Australian government documents such as birth certificates, death certificates, marriage certificates etc) you can obtain an apostille by sending them to a DFAT office located in each capital city. If you are overseas, you can send those public documents to any Australian foreign office to obtain an apostille. However, if your documents are private documents (normally being, documents you have created or signed, or copies of documents including Australian government documents) then your documents must be notarised before you can submit them to DFAT to obtain an apostille.

Notarising private documents

As a leading provider of notary public services to clients across Sydney, we can assist you with both notarising your documents as well as applying for and obtaining the apostille from DFAT. Our apostille service is an additional and optional service of convenience that we provide so that you do not need to trouble yourself with attending DFAT to apply for the apostille yourself.

DFAT will issue an apostille by attaching it to your documents after they have received your documents and cross checked their records for signatures and seals of the relevant government department or notary public. Once your document has been stamped with the apostille, you can then send your documents to the intended destination country – presumably having satisfied their official requirements.

Verifying the apostille

But how do you know or anyone overseas know that the apostille is legitimate? After all, it is extremely important that the apostille is real and can be verified. the apostille is what whoever is receiving you documents will rely on to ensure that the document or the information contained in the document is actually true or correct.

Fortunately, DFAT offer an online verification process which, if you or the recipient of the document needed, was available through their website.

Phang Legal - 15 years serving the community

Do you have any questions regarding this article?

If you have never had to have a document notarised before, you may find our role as a notary public, the notary public services that we provide, and this whole process (especially authentication, legalisation and apostille) to be confusing and daunting. Do not worry! We are here to try to simplify it, make it easy for you to understand, and to guide you or assist you with achieving your desired goal.

Please contact us or visit our Frequently Asked Questions for more information regarding this article or our notary public services.

Click here to see the flowchart that we created to help you understand the process regarding notarisation, apostille, authentication and legalisation.

So, what next?

If you are now ready to proceed with having your document notarised, please visit our Notary Fees page for a FREE quote on our notary public services or just call us on 02 9687 8885 and speak to our friendly staff about your requirements.

Why choose Phang Legal for your notary public services?

We are a leading provider of notary public services in Sydney known for our low-cost fixed fee notary services, our availability to provide notary public services on short notice, and our focus on personal and timely notary public services. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, our notary public assists clients from across all suburbs of Sydney and beyond.

Ern Phang, Notary Public


Notary Public

This website is maintained by Phang Legal, an incorporated legal practice in Parramatta and a leading provider of notary public services to clients across Sydney. Extensive experience and low-cost fixed prices ensures quality services and satisfied clients.

is the solicitor director of Phang Legal and a notary public. Ern regularly writes about his experiences as a notary public and the kinds of issues faced by his clients in sending documents overseas.

All information contained in this article is for general purposes only and correct as at the time of publication. You should only rely on information and advice that is specific to your situation and current at the time you wish to rely on it.

Posted: 2016-04-22 09:00:34 / Last edited: 2018-05-26 15:09:10