Do we notarise overseas educational documents?

Verifying Overseas Educational Documents

As a notary public in Australia, we DO NOT and CANNOT verify educational documents that have been issued by educational institutions in other countries.

This means that if your documents have not been issued by an educational institution in Australia, you must approach a notary public in the same country as that institution. Only notary publics in that country can notarise your educational documents issued by educational institutions in that country.

Verifying Australian Educational Documents

Notary PublicAs a leading provider of notary public services in Sydney, we are regularly approached to notarise documents issued by educational institutions (ie, qualifications, degrees, certificates, transcripts, reports and other educational documents). Many clients must be able to prove that they are properly qualified or have the educational prerequisite for employment or further studies overseas.

Generally, we can assist clients who have Australian documents that need to be sent overseas by:

  • Verifying their educational documents with the educational institution* that issued the documents;
  • Notarising the original or certified copies of those documents;
  • Authenticating the notarised documents through the Department of Foreign Affairs and Trade (DFAT) and the relevant foreign office of the intended destination country; or
  • Applying for an apostille from DFAT.

If the documents have been issued by a public university and signed by an authorised public officer of that university, it may be possible to have those documents authenticated by DFAT or stamped with an apostille without requiring notarisation. However, if the educational institution is not a public university, then those documents must be notarised by a public notary.

How do we notarise educational documents?

Notarising educational documents is a 2-step process involving verification with the educational institution and followed by notarisation.

Verification generally involves us sending a copy of the educational documents to the educational institution with a request that they confirm that the documents appear to be documents issued by them and that the information contained in those documents is true and correct.

More recently, we have also been above to verify documents issued electronically and available through My eQuals.

We commonly assist people with:

  • Verifying and notarising school reports from public and private primary and secondary schools
  • Verifying and notarising certificates and transcripts from public and private colleges and schools
  • Verifying and notarising degrees and transcripts from public and private universities, and
  • Verifying and notarising professional qualifications and accreditations from professional bodies and associations.

*Importantly, our verification process only applies to educational institutions in Australia and not to educational institutions in other countries.

What is My eQuals?

From the My eQuals website:

“My eQuals is the official tertiary credentials digital platform for the higher education sector, students and verifiers. It is a pan-pacific solution providing easy, secure access to certified, official qualification records for Australian and New Zealand universities and their learners.”

In our experience, the fastest and easiest way to verify and notarise educational documents from Australian universities is to obtain them as electronic documents from My eQuals shared with our notary public directly through the university or My eQuals portal. Check your university’s participation and arrangement with Mr eQuals.

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Do you have any questions regarding this article?

Whether you're notarising a document for the first time or the hundreth time, the requirements, processes, and terms can be confusing and daunting - or just a pain and a hassle (especially if you need an apostille, or to authenticate or legalise as well). Don't worry! We're here to simplify it, explain it, and help you with what you need to achieve it.

Contact us or visit our Frequently Asked Questions for more information about our notary public services. We've also created a flowchart to help explain notarisation, apostille, authentication and legalisation.

So, what's next?

Visit our Notary Fees page for a free quote for our notary public services or just call us on +61 2 9687 8885 to speak with our friendly team about your requirements.

Why choose Phang Legal for your notary public services?

We're a leading provider of notary public services in Sydney known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, we help clients from across Sydney and beyond with personal, professional and timely notary public services.

Ern Phang, Notary Public
Ern Phang
Notary Public

This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.

Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.

All information contained in this article is for general purposes only and correct at the time of publication. Only rely on information and advice specific to your situation and current at the time you wish to rely on it.