Do we notarise overseas educational documents?

Verifying Australian Educational Documents

As a leading provider of notary public services in Sydney, we are regularly approached to notarise documents issued by educational institutions (ie, qualifications, degrees, certificates, transcripts, reports and other educational documents). Many clients must be able to prove that they are properly qualified or have the educational prerequisite for employment or further studies overseas.

Generally, we can assist clients who have educational documents that need to be sent overseas by:

  • Verifying their educational documents with the educational institution* that issued the documents;
  • Notarising the original or certified copies of those documents;
  • Authenticating the notarised educational documents through the Department of Foreign Affairs and Trade (DFAT) and the relevant foreign office of the intended destination country; or
  • Applying for an apostille from DFAT.

If the educational documents have been issued by a public university and signed by an authorised public officer of that university, it may be possible to have those documents authenticated by DFAT or stamped with an apostille without requiring notarisation. However, if the educational institution is not a public university, it must be notarised by a public notary and this is what we can do for you.

Notarising educational documents is a 2-step process involving verification with the educational institution and followed by notarising the educational documents. Verification generally involves us sending a copy of the educational documents to the educational institution with a request that they confirm that the documents appear to be documents issued by them and that the information contained in those documents is true and correct. Accordingly, we commonly assist people with:

  • Verifying and notarising school reports from public and private primary and secondary schools
  • Verifying and notarising certificates and transcripts from public and private colleges and schools
  • Verifying and notarising degrees and transcripts from public and private universities, and
  • Verifying and notarising professional qualifications and accreditations from professional bodies and associations.

*Importantly, our verification process only applies to educational institutions in Australia and not to educational institutions in other countries.

Verifying Overseas Educational Documents

As a notary public in Australia, we DO NOT verify educational documents that have been issued by educational institutions in other countries. This means that if your documents have not been issued by an educational institution in Australia, you will need to approach a notary public in the same country as that institution. Only notary publics in that country can notarise your educational documents issued in that country. Presumably this will also mean that you must follow the same authentication or apostille process that exists in that country – however you should consult a notary public in that country.

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Do you have any questions regarding this article?

If you have never had to have a document notarised before, you may find our role as a notary public, the notary public services that we provide, and this whole process (especially authentication, legalisation and apostille) to be confusing and daunting. Do not worry! We are here to try to simplify it, make it easy for you to understand, and to guide you or assist you with achieving your desired goal.

Please contact us or visit our Frequently Asked Questions for more information regarding this article or our notary public services.

Click here to see the flowchart that we created to help you understand the process regarding notarisation, apostille, authentication and legalisation.

So, what next?

If you are now ready to proceed with having your document notarised, please visit our Notary Fees page for a FREE quote on our notary public services or just call us on 02 9687 8885 and speak to our friendly staff about your requirements.

Why choose Phang Legal for your notary public services?

We are a leading provider of notary public services in Sydney known for our low-cost fixed fee notary services, our availability to provide notary public services on short notice, and our focus on personal and timely notary public services. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, our notary public assists clients from across all suburbs of Sydney and beyond.

Ern Phang, Notary Public


Notary Public

This website is maintained by Phang Legal, an incorporated legal practice in Parramatta and a leading provider of notary public services to clients across Sydney. Extensive experience and low-cost fixed prices ensures quality services and satisfied clients.

is the solicitor director of Phang Legal and a notary public. Ern regularly writes about his experiences as a notary public and the kinds of issues faced by his clients in sending documents overseas.

All information contained in this article is for general purposes only and correct as at the time of publication. You should only rely on information and advice that is specific to your situation and current at the time you wish to rely on it.

Posted: 2016-05-25 09:00:04 / Last edited: 2018-05-26 15:09:10