The importance of your identification documents

Photographic identification documents and your personal information

You must be able to properly and satisfactorily identify yourself when you come to our office for notary public services. This means you must bring photographic identification documents such as a passport or an Australian drivers licence to your appointment. Foreign documents without supporting local or international identification documents will not be accepted. In addition to proving your identity, you must provide us with your personal information. We retain your personal information and a copy of your identification document to record what we did you. This record means we can verify that we notarised a document or that we identified an individual whenever required.

Specific identification documents

If you need to sign a document in front of a notary public, your document might refer to a specific identification document. For example, your document may refer to your passport or an identification number, especially if the destination country has a national identification system. Different countries have different requirements. Familiarise yourself with the specific requirements of the destination country. If your document refers to a specific identification document, you must bring that identification document to your appointment. If you do not, we will not be able to notarise your document. You must then reschedule your appointment to bring that identification document or change your document to refer to some other identification document. There is a risk that you will invalidate your document if you change it or rely on a different identification document.

Understand the requirements and follow the instructions

If you are unsure, always seek advice from a lawyer in the intended destination country. Following instructions and satisfying the requirements for producing photographic identification documents or specific identification documents will help you avoid unnecessary delays and additional costs caused by invalid documents.

Phang Legal - 15 years serving the community

Do you have any questions regarding this article?

If you have never had to have a document notarised before, you may find our role as a notary public, the notary public services that we provide, and this whole process (especially authentication, legalisation and apostille) to be confusing and daunting. Do not worry! We are here to try to simplify it, make it easy for you to understand, and to guide you or assist you with achieving your desired goal.

Please contact us or visit our Frequently Asked Questions for more information regarding this article or our notary public services.

Click here to see the flowchart that we created to help you understand the process regarding notarisation, apostille, authentication and legalisation.

So, what next?

If you are now ready to proceed with having your document notarised, please visit our Notary Fees page for a FREE quote on our notary public services or just call us on 02 9687 8885 and speak to our friendly staff about your requirements.

Why choose Phang Legal for your notary public services?

We are a leading provider of notary public services in Sydney known for our low-cost fixed fee notary services, our availability to provide notary public services on short notice, and our focus on personal and timely notary public services. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, our notary public assists clients from across all suburbs of Sydney and beyond.

Ern Phang, Notary Public


Notary Public

This website is maintained by Phang Legal, an incorporated legal practice in Parramatta and a leading provider of notary public services to clients across Sydney. Extensive experience and low-cost fixed prices ensures quality services and satisfied clients.

is the solicitor director of Phang Legal and a notary public. Ern regularly writes about his experiences as a notary public and the kinds of issues faced by his clients in sending documents overseas.

All information contained in this article is for general purposes only and correct as at the time of publication. You should only rely on information and advice that is specific to your situation and current at the time you wish to rely on it.

Posted: 2017-08-30 08:00:00 / Last edited: 2018-01-28 19:06:16