The importance of your identification documents

Photographic identification documents and your personal information

You must be able to properly and satisfactorily identify yourself when you come to our office for notary public services. This means you must bring photographic identification documents such as a passport or an Australian drivers licence to your appointment. Foreign documents without supporting local or international identification documents will not be accepted. In addition to proving your identity, you must provide us with your personal information. We retain your personal information and a copy of your identification document to record what we did you. This record means we can verify that we notarised a document or that we identified an individual whenever required.

Specific identification documents

If you need to sign a document in front of a notary public, your document might refer to a specific identification document. For example, your document may refer to your passport or an identification number, especially if the destination country has a national identification system. Different countries have different requirements. Familiarise yourself with the specific requirements of the destination country. If your document refers to a specific identification document, you must bring that identification document to your appointment. If you do not, we will not be able to notarise your document. You must then reschedule your appointment to bring that identification document or change your document to refer to some other identification document. There is a risk that you will invalidate your document if you change it or rely on a different identification document.

Understand the requirements and follow the instructions

If you are unsure, always seek advice from a lawyer in the intended destination country. Following instructions and satisfying the requirements for producing photographic identification documents or specific identification documents will help you avoid unnecessary delays and additional costs caused by invalid documents.

Do you have any questions regarding this article?

Whether you're notarising a document for the first time or the hundreth time, the requirements, processes, and terms can be confusing and daunting - or just a pain and a hassle (especially if you need an apostille, or to authenticate or legalise as well). Don't worry! We're here to simplify it, explain it, and help you with what you need to achieve it.

Contact us or visit our Frequently Asked Questions for more information about our notary public services. We've also created a flowchart to help explain notarisation, apostille, authentication and legalisation.

So, what's next?

Visit our Notary Fees page for a free quote for our notary public services or just call us on +61 2 9687 8885 to speak with our friendly team about your requirements.

Why choose Phang Legal for your notary public services?

We're a leading provider of notary public services in Sydney known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, we help clients from across Sydney and beyond with personal, professional and timely notary public services.

Ern Phang
Notary Public

This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.

Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.

All information contained in this article is for general purposes only and correct at the time of publication. Only rely on information and advice specific to your situation and current at the time you wish to rely on it.