Ukraine – Birth Certificates and Apostille

Registering the birth of your child in the Ukraine

UkraineIf you are originally from the Ukraine but you have had a child in Australia, you may want to register your child’s birth or otherwise inform the government in the Ukraine of their birth.

Normally, the primary evidence of someone’s birth (and related information such as parents names and place of birth) is their birth certificate. A birth certificate is normally issued by the regulatory authority of the place of birth. For example, people born in New South Wales should receive a birth certificate from the NSW Registry of Births, Deaths, and Marriages.

If your child was born in Australia, but you want to prove or register their birth overseas, then depending on the other country you generally need to have the birth certificate stamped with an apostille by the Department of Foreign Affairs and Trade (DFAT) or authenticated by DFAT and then legalised by the consulate, embassy or foreign office of the other country.

Australian government documents (such as birth certificates, marriage certificates or death certificates) being sent to the Ukraine normally must be stamped with an apostille because both Australia and the Ukraine are signatories to the Apostille Convention. Accordingly, if you are sending your child’s birth certificate to the Ukraine for whatever reason (ie, registering their birth or applying for a passport), you can either:

  1. Ask DFAT to stamp the apostille on the original birth certificate; or
  2. If you want to keep the original birth certificate, then the copy of the birth certificate must be notarised before it can be stamped with an apostille.

As a leading provider of notary public services in Sydney, we often help clients who need to send their child’s birth certificates to the Ukraine. We can help you to either arrange for the apostille on the original of that birth certificate or on a notarised copy of that birth certificate.

This service is only available to Australian birth certificates. Birth certificates from other countries must be processed through those countries and cannot be stamped with an apostille or notarised in Australia.

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Do you have any questions regarding this article?

If you have never had to have a document notarised before, you may find our role as a notary public, the notary public services that we provide, and this whole process (especially authentication, legalisation and apostille) to be confusing and daunting. Do not worry! We are here to try to simplify it, make it easy for you to understand, and to guide you or assist you with achieving your desired goal.

Please contact us or visit our Frequently Asked Questions for more information regarding this article or our notary public services.

Click here to see the flowchart that we created to help you understand the process regarding notarisation, apostille, authentication and legalisation.

So, what next?

If you are now ready to proceed with having your document notarised, please visit our Notary Fees page for a FREE quote on our notary public services or just call us on 02 9687 8885 and speak to our friendly staff about your requirements.

Why choose Phang Legal for your notary public services?

We are a leading provider of notary public services in Sydney known for our low-cost fixed fee notary services, our availability to provide notary public services on short notice, and our focus on personal and timely notary public services. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, our notary public assists clients from across all suburbs of Sydney and beyond.

Ern Phang, Notary Public

Ern Phang
Notary Public

This website is maintained by Phang Legal, an incorporated legal practice in Parramatta and a leading provider of notary public services to clients across Sydney. Extensive experience and low-cost fixed prices ensures quality services and satisfied clients.

Ern Phang is the solicitor director of Phang Legal and a notary public. Ern regularly writes about his experiences as a notary public and the kinds of issues faced by his clients in sending documents overseas.

All information contained in this article is for general purposes only and correct as at the time of publication. You should only rely on information and advice that is specific to your situation and current at the time you wish to rely on it.