Greece – Apostille for Notarised Documents
Over the years, we have had many clients who have asked us to help them with stamping their documents with an apostille so that they can use them in Greece. The Department of Foreign Affairs and Trade (DFAT) is the authority responsible for issuing the apostille in Australia. Whether you can go to DFAT directly or you need to engage our services depends largely on the nature of your documents and whether you want to trouble yourself with the process.
We offer an ‘end-to-end’ service and can assist you with having your documents stamped with an apostille.
Some common documents that we handle for clients include:
- Proof of birth, death or marriage. We certify and notarise copies of birth certificates, death certificates and marriage certificates issued by the Registry of Births, Deaths, and Marriages. If you need to have any of these certificates notarised and/or stamped with an apostille, you must provide us with the original certificate. If you do not have a certificate or not enough certificates or a spare certificate to send to Greece, you can always order more certificates from the Registry. We can arrange for the apostille to be stamped on the original birth certificate, original death certificate or original marriage certificate. However, if you prefer to keep the original certificate and you only want to send a copy of the certificate, we can then notarise the copy of the original birth certificate, original death certificate or original marriage certificate and arrange for the apostille to be stamped on that notarised copy. We cannot notarise copies of birth certificates, death certificates and marriage certificates issued in other countries and DFAT will not issue an apostille for certificates issued from another country.
- Proof of divorce. We certify and notarise copies of divorce orders issued by the Federal Magistrates Court or Family Court. A few years ago, the court stopped issuing original orders and now only issues the orders electronically. We can still assist by confirming that the divorce order appears to be an order issued by the court. Once we have notarised the divorce order, we can arrange for the apostille through DFAT. We cannot notarise copies of divorce orders issued in other countries and DFAT will not issue an apostille for divorce orders issued from another country.
- Proof of income. Usually, clients provide us with letters of employment or payslips from their employer, or with copies of their tax assessments from the Australian Taxation Office (ATO). Before we can notarise documents issued by your employer, we must verify those documents with your employer. Any documents from the ATO must be original and if you do not have an original document, then we will need to verify the information with your accountant or tax agent. After notarisation, we can also arrange for those documents to be stamped with an apostille by DFAT so that they can be used in Greece.
- Proof of education or qualifications. Whenever clients want to work or study in Greece, they generally also need to prove their level of education or their qualifications in Australia. If you studied in Australia but need to show evidence of that in Greece, then you will also need to have your qualifications or your education records notarised and stamped with an apostille. We can assist you with this process if you provide us with your original documents so that we can verify them with your school or university, or if you arrange for your school or university to provide us with the original documents. Some universities allow us to verify the information online through their website, however, others have a more manual process that we must follow on your behalf.
- Proof of authority. The power of attorney or letter of authority are probably the most common documents signed by our clients. These documents authorise someone to do something on your behalf. In the context of notary public services, it usually applies when you appoint someone to act on your behalf in another country. If you have business, property or other dealings in Greece but are not willing to travel to Greece to handle these transactions or dealings yourself, then you need to appoint someone by letter of authority or a power of attorney to act on your behalf. We must witness (ie, see) you signing your letter of authority or power of attorney before we can notarise them and arrange for the apostille from DFAT. Generally, you should have your lawyer in Greece prepare the power of attorney or letter of authority for you according to the law/language in Greece. We do not prepare this kind of document for you.
We cannot notarise copies of government certificates, court orders, employment documents or education records issued in other countries. DFAT will not issue an apostille for those documents that have been issued from another country.
Do you have any questions?
Sending documents from Australia to other countries can be complicated. We make it simple.
If your documents must be stamped with an apostille or authenticated and then legalised, we can help with that too. We've also created a flowchart to explain the process.
So, what's next?
Why choose Phang Legal for your notary public services?
We're a leading provider of notary public services in Sydney. We're known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice.
Our office is conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area. We help clients from across Sydney and beyond with personal, professional and timely notary public services.
This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.
Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.