Verification and notarisation of Employment Records

Do you need to prove that you have a job in Australia?

As a leading provider of notary public services in Sydney, clients often ask us to help them to prove that they have a job in Australia. We can help by verifying their employment records and notarising them. Employment records may include documents such as letters of employment, payslips, and tax assessments.

Depending on the intended destination country, after these documents have been notarised they must also be stamped with an apostille or authenticated through the Department of Foreign Affairs and Trade (DFAT) and legalised through the relevant foreign consulate or embassy. It is important to remember that if you do not follow the correct process, there is a possibility that your documents will not be accepted overseas.

If you are not sure of the specific requirements of the intended destination country, you should start by asking the person who requires proof of your employment. Sometimes you might need to prove that you are employed, that you have the right to work, that you have an income or simply that you have savings in Australia. In many cases, it is because you are buying property or taking a bank loan overseas and you must prove that you are able to afford the loan and make the repayments. Proof of employment with letters of employment, payslips or tax assessments helps to show that you can service your loan.

Notarisation and the apostille or authentication and legalisation confirms that the documents were issued by your employer, or in the case of the tax assessment, by the Australian Taxation Office (ATO).

How do we notarise?

In order to notarise documents issued by your employer, such as letters of employment or payslips, we will send a copy of those documents to your employer for verification. The turn around time for verification and notarisation really depends on how quickly your employer responds to our request for verification.

Preferably, you will also have the original documents, however as most documents are issued electronically these days, we will generally accept copies or printed versions of electronic copies once we can verify them with your employer. We will not be able to notarise your documents if we cannot verify your documents with your employer.

We will notarise the original or copies of your tax assessments issued by the ATO without additional verification on the condition that you produce the original tax assessments. If you cannot produce an original tax assessment, or if your documentation with the ATO is an electronic format, we can attempt to verify the information with your accountant or tax agent and notarise the copy of the document based on that information and verification.

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Do you have any questions regarding this article?

If you have never had to have a document notarised before, you may find our role as a notary public, the notary public services that we provide, and this whole process (especially authentication, legalisation and apostille) to be confusing and daunting. Do not worry! We are here to try to simplify it, make it easy for you to understand, and to guide you or assist you with achieving your desired goal.

Please contact us or visit our Frequently Asked Questions for more information regarding this article or our notary public services.

Click here to see the flowchart that we created to help you understand the process regarding notarisation, apostille, authentication and legalisation.

So, what next?

If you are now ready to proceed with having your document notarised, please visit our Notary Fees page for a FREE quote on our notary public services or just call us on 02 9687 8885 and speak to our friendly staff about your requirements.

Why choose Phang Legal for your notary public services?

We are a leading provider of notary public services in Sydney known for our low-cost fixed fee notary services, our availability to provide notary public services on short notice, and our focus on personal and timely notary public services. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, our notary public assists clients from across all suburbs of Sydney and beyond.

Ern Phang, Notary Public

Ern Phang
Notary Public

This website is maintained by Phang Legal, an incorporated legal practice in Parramatta and a leading provider of notary public services to clients across Sydney. Extensive experience and low-cost fixed prices ensures quality services and satisfied clients.

Ern Phang is the solicitor director of Phang Legal and a notary public. Ern regularly writes about his experiences as a notary public and the kinds of issues faced by his clients in sending documents overseas.

All information contained in this article is for general purposes only and correct as at the time of publication. You should only rely on information and advice that is specific to your situation and current at the time you wish to rely on it.