Verification and notarisation of Employment Records

Do you need to prove that you have a job in Australia?

As a leading provider of notary public services in Sydney, clients often ask us to help them to prove that they have a job in Australia. We can help by verifying their employment records and notarising them. Employment records may include documents such as letters of employment, payslips, and tax assessments.

Depending on the intended destination country, after these documents have been notarised they must also be stamped with an apostille or authenticated through the Department of Foreign Affairs and Trade (DFAT) and legalised through the relevant foreign consulate or embassy. It is important to remember that if you do not follow the correct process, there is a possibility that your documents will not be accepted overseas.

If you are not sure of the specific requirements of the intended destination country, you should start by asking the person who requires proof of your employment. Sometimes you might need to prove that you are employed, that you have the right to work, that you have an income or simply that you have savings in Australia. In many cases, it is because you are buying property or taking a bank loan overseas and you must prove that you are able to afford the loan and make the repayments. Proof of employment with letters of employment, payslips or tax assessments helps to show that you can service your loan.

Notarisation and the apostille or authentication and legalisation confirms that the documents were issued by your employer, or in the case of the tax assessment, by the Australian Taxation Office (ATO).

How do we notarise?

In order to notarise documents issued by your employer, such as letters of employment or payslips, we will send a copy of those documents to your employer for verification. The turn around time for verification and notarisation really depends on how quickly your employer responds to our request for verification.

Preferably, you will also have the original documents, however as most documents are issued electronically these days, we will generally accept copies or printed versions of electronic copies once we can verify them with your employer. We will not be able to notarise your documents if we cannot verify your documents with your employer.

We will notarise the original or copies of your tax assessments issued by the ATO without additional verification on the condition that you produce the original tax assessments. If you cannot produce an original tax assessment, or if your documentation with the ATO is an electronic format, we can attempt to verify the information with your accountant or tax agent and notarise the copy of the document based on that information and verification.

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Do you have any questions regarding this article?

Whether you're notarising a document for the first time or the hundreth time, the requirements, processes, and terms can be confusing and daunting - or just a pain and a hassle (especially if you need an apostille, or to authenticate or legalise as well). Don't worry! We're here to simplify it, explain it, and help you with what you need to achieve it.

Contact us or visit our Frequently Asked Questions for more information about our notary public services. We've also created a flowchart to help explain notarisation, apostille, authentication and legalisation.

So, what's next?

Visit our Notary Fees page for a free quote for our notary public services or just call us on +61 2 9687 8885 to speak with our friendly team about your requirements.

Why choose Phang Legal for your notary public services?

We're a leading provider of notary public services in Sydney known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, we help clients from across Sydney and beyond with personal, professional and timely notary public services.

Ern Phang, Notary Public
Ern Phang
Notary Public

This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.

Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.

All information contained in this article is for general purposes only and correct at the time of publication. Only rely on information and advice specific to your situation and current at the time you wish to rely on it.