Qatar – Legalisation of Education Documents
Sending education documents from Australia to Qatar is generally a 3-step process.
- Notarisation with a notary public;
- Authentication through the Department of Foreign Affairs and Trade (DFAT); and
- Legalisation through the Qatar Embassy.
Notarisation with a notary public
For education documents, we will copy the original document and verify it with the relevant educational institution (ie, university, college, or school) to ensure that the document and its contents are correct. The turnaround time depends largely on the response time of your educational institution. For a faster response, it may be easier to ask them to send us the relevant documents than for us to ask them to verify copies of documents (especially if there are many documents). Informing your educational institution that we will contact them to verify the documents will also help in ensuring a faster response time. Be aware that asking for this service during term or semester breaks or holidays will likely mean the response time is going to be longer than at other times of the year.
The notary fee for verifying and notarising your education documents depends on the number of documents, the number of students and the number of schools.
Authentication through DFAT
Before document will be accepted by the Qatar Embassy, they need to be authenticated by the Department of Foreign Affairs and Trade. This process is known as authentication and is required by many countries, including Qatar, to show that the documents have been properly notarised in Australia (and by notarised, the documents have been verified as coming from the relevant educational institution).
The processing time for authentication through DFAT can vary between a few days to a week depending on how you submit the documents. We often assist clients with this process in addition to notarisation, but if you intend to make your own arrangements you should contact DFAT regarding the options available to you. Sometimes appointments are available on short notice – so perhaps you should try your luck. The fees depend on the number of notarised documents/bundles being submitted. If you have multiple documents, but they can eventually be used in Qatar as one single document, then your documents can be bundled together to save the authentication cost. If you are unsure, then it is usually safer to have your documents authenticated separately even if this means the cost will be higher.
Legalisation through the Qatar Embassy
Finally, the last step before you can send your documents to Qatar is to have them legalised by the Qatar Embassy (https://canberra.embassy.qa/en). The Embassy will verify that the documents have been properly authenticated by DFAT by adding their own stamp and seal which will be recognised in Qatar.
The processing time for legalisation through the Qatar Embassy can be up to a few weeks. We also often assist clients with this process in addition to notarisation and authentication, but you can also make your own arrangements. The fees depend on the number of documents being submitted and you should refer to the Qatar Embassy website for more information.
Do you have any questions regarding this article?
If you have never had to have a document notarised before, you may find our role as a notary public, the notary public services that we provide, and this whole process (especially authentication, legalisation and apostille) to be confusing and daunting. Do not worry! We are here to try to simplify it, make it easy for you to understand, and to guide you or assist you with achieving your desired goal.
So, what next?
If you are now ready to proceed with having your document notarised, please visit our Notary Fees page for a FREE quote on our notary public services or just call us on 02 9687 8885 and speak to our friendly staff about your requirements.
Why choose Phang Legal for your notary public services?
We are a leading provider of notary public services in Sydney known for our low-cost fixed fee notary services, our availability to provide notary public services on short notice, and our focus on personal and timely notary public services. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, our notary public assists clients from across all suburbs of Sydney and beyond.
This website is maintained by Phang Legal, an incorporated legal practice in Parramatta and a leading provider of notary public services to clients across Sydney. Extensive experience and low-cost fixed prices ensures quality services and satisfied clients.
Ern Phang is the solicitor director of Phang Legal and a notary public. Ern regularly writes about his experiences as a notary public and the kinds of issues faced by his clients in sending documents overseas.
All information contained in this article is for general purposes only and correct as at the time of publication. You should only rely on information and advice that is specific to your situation and current at the time you wish to rely on it.