China – Notarise Evidence of Visa Status in Australia

WARNING. The Chinese Embassy, the Chinese Consulate (and its other foreign offices) will reject documents that contain copies of the Chinese Passport or any other document issued by the Chinese Government or authority, even if they have been certified and notarised by a notary public in Australia.

Proving that you’re living in Australia

ChinaIf you are not an Australian citizen and you do not hold an Australian passport, your ability to enter and remain in Australia depends on your visa. Sometimes you may need to prove your visa status and one of the ways that you can do this is through the Visa Entitlement Verification Online (VEVO).

Previously, if you had an Australian visa, it was printed as a label and stuck to one of the pages in your passport. Now, visas are recorded electronically. The visa records are available online to you, the visa holder, and to authorised third parties, such as employers, to confirm your visa status and any other entitlements or restrictions that are associated with your visa.

How can we help you?

We provide notary public services. If you must prove your Australian visa status in China, we can assist you with:

  • Notarising your VEVO certificate and other associated documents (such as Visa Grant Notices)
  • Arranging for authentication by the Department of Foreign Affairs and Trade (DFAT); and
  • Legalising with the Chinese Embassy or Chinese Consulate.

With notarisation services, we verify that your VEVO certificate (or Visa Grant Notice) is a true printed copy of the original electronic document and that the information contained in that document is consistent with the records held by the Australian Government (as confirmed by VEVO). After your VEVO certificate has been notarised, then it can be authenticated by DFAT.

Authentication by DFAT is a necessary step in the process before submitting it to the relevant foreign representative office. If you live in New South Wales, as many of our clients do, then after your visa document has been notarised and authenticated by DFAT, it must be legalised by the Chinese Consulate in Sydney. Your document will likely be rejected if you send it to the Chinese Embassy in Canberra or to another Chinese Consulate in another state.

Important advice regarding your VEVO certificate

If you are relying on your VEVO certificate, then it must be the version of your VEVO certificate obtained through your own personal portal. The VEVO certified obtained by third parties (like the version available to us to verify your visa status) contains ‘vague’ information which can be incorrectly interpreted by the Chinese Consulate and rejected. For example, if you are a Chinese citizen on a permanent visa, the version of your VEVO certificate available to us and other authorised third parties will show your visa status as ‘permanent resident or citizen’. While you may want to prove that you are a permanent citizen, this statement will create other complications if the Consulate suspects you have taken Australian citizenship. AVOID THIS.

The VEVO certificate obtained through your own personal portal does not contain this kind of statement – or at least does not suggest that you are an Australian citizen.

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Do you have any questions regarding this article?

Whether you're notarising a document for the first time or the hundreth time, the requirements, processes, and terms can be confusing and daunting - or just a pain and a hassle (especially if you need an apostille, or to authenticate or legalise as well). Don't worry! We're here to simplify it, explain it, and help you with what you need to achieve it.

Contact us or visit our Frequently Asked Questions for more information about our notary public services. We've also created a flowchart to help explain notarisation, apostille, authentication and legalisation.

So, what's next?

Visit our Notary Fees page for a free quote for our notary public services or just call us on +61 2 9687 8885 to speak with our friendly team about your requirements.

Why choose Phang Legal for your notary public services?

We're a leading provider of notary public services in Sydney known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, we help clients from across Sydney and beyond with personal, professional and timely notary public services.

Ern Phang, Notary Public
Ern Phang
Notary Public

This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.

Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.

All information contained in this article is for general purposes only and correct at the time of publication. Only rely on information and advice specific to your situation and current at the time you wish to rely on it.