Authenticating and Legalising copies of your Australian Passport

Sending copies of your Australian passport overseas may sometimes mean your passport has to be authenticated by the Department of Foreign Affairs and Trade (DFAT) and legalised by the foreign office of the intended destination country.

Why would I need to send evidence of my Australian passport overseas?

Your Australian Passport is:

  • Proof of your identity. In Australia, in the absence of some form of national identification scheme, an Australian drivers licence or a passport would generally be your primary form of photo identification. When you travel abroad,  your passport would still be your primary form of photo identification, unless you are a citizen of or have photo identification documents issued in the country that you are visiting.
  • Proof of your Australian citizenship. If you need to prove to another country that you are an Australian citizen, then one of the easiest ways to do this is by providing them with a copy of your Australian passport. In fact, the Australian passport is probably a better form of evidence of Australian citizenship than the Australian Citizenship Certificate. The Australian Citizen Certificate is issued at the time you become an Australian citizen however it does not show or prove that you are still an Australian citizen. On the other hand, the Australian passport is renewed every so often meaning at least at the time you renew your Australian passport you would have been an Australian citizen.
  • Proof of your entitlement to travel on an Australian passport and visas to enter and remain in other countries. If you use your Australian passport as your travel document, then it would be associated with your visa to other countries or evidence that you are entitled to leave/enter Australia.

Should I send a copy of my passport or my original document overseas?

Your passport is your personal identity document and your travel document. There should really be no reason for you to send your original passport overseas (except when you travel with it) and so if you need to provide proof of your passport you should only send a copy of your passport.

How do I copy my Australian Passport for use overseas?

You can have a copy of your Australian Passport authenticated by DFAT. Otherwise, you can also have it copied and notarised by a notary public. Some intended destination countries may also accept copies that have been certified by a justice of the peace, but you should check with the intended recipient whether this will be sufficient.

What else do I need to do before I can send a copy of my Australian Passport overseas?

If you are sending a copy of your passport to another country, then depending on the intended destination country, you may also need to have that copy authenticated by DFAT and then legalised by the foreign office of that intended destination country. Instead of authentication and legalisation, some countries will recognise an apostille issued by DFAT and some counties follow their own processes and protocols to recognise that the copy of your passport is correct and valid.

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Do you have any questions regarding this article?

If you have never had to have a document notarised before, you may find our role as a notary public, the notary public services that we provide, and this whole process (especially authentication, legalisation and apostille) to be confusing and daunting. Do not worry! We are here to try to simplify it, make it easy for you to understand, and to guide you or assist you with achieving your desired goal.

Please contact us or visit our Frequently Asked Questions for more information regarding this article or our notary public services.

Click here to see the flowchart that we created to help you understand the process regarding notarisation, apostille, authentication and legalisation.

So, what next?

If you are now ready to proceed with having your document notarised, please visit our Notary Fees page for a FREE quote on our notary public services or just call us on 02 9687 8885 and speak to our friendly staff about your requirements.

Why choose Phang Legal for your notary public services?

We are a leading provider of notary public services in Sydney known for our low-cost fixed fee notary services, our availability to provide notary public services on short notice, and our focus on personal and timely notary public services. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, our notary public assists clients from across all suburbs of Sydney and beyond.

Ern Phang, Notary Public

Ern Phang
Notary Public

This website is maintained by Phang Legal, an incorporated legal practice in Parramatta and a leading provider of notary public services to clients across Sydney. Extensive experience and low-cost fixed prices ensures quality services and satisfied clients.

Ern Phang is the solicitor director of Phang Legal and a notary public. Ern regularly writes about his experiences as a notary public and the kinds of issues faced by his clients in sending documents overseas.

All information contained in this article is for general purposes only and correct as at the time of publication. You should only rely on information and advice that is specific to your situation and current at the time you wish to rely on it.