The Philippines – You now need an Apostille

The PhilippinesBefore 14 May 2019 (over a year ago), documents from Australia going to the Philippines had to be notarised, authenticated by the Department of Foreign Affairs and Trade (DFAT), and then legalised by the Philippines Consulate before those documents would be recognised in the Philippines. It was a lengthy and expensive process.

The Philippines became a member of the Apostille Convention on 12 September 2018 and started recognising the apostille on 14 May 2019. This now means that all documents from Australia going to the Philippines must be notarised and stamped with an apostille by DFAT before going to the Philippines. Since the Philippines now recognises the apostille, it means the process for sending documents from Australia to the Philippines is shorter and less expensive.

What kind of documents do we notarise for the Philippines?

As a leading provider of notary public services, we help many clients who need to send documents to the Philippines. Documents such as:

  • Power of attorney
  • Statutory declarations and affidavits
  • Contracts, agreements, and deeds
  • Court documents
  • Government forms
  • Legal documents for property and business dealings
  • Company registration forms
  • Estate and personal matters

Do you need to use the notarial services through the Philippines Consulate?

No, although the Philippines Consulate offers notarial services, you don’t need to use those services in order to have your documents notarised in Australia. You can engage any notary public to assist you with your legal documents to have them notarised in order to apply for an apostille.

It’s quick and easy to make an appointment with our office to have your documents notarised. Due to our streamlined and seamless processes, we’re able to assist many people every day to notarise their documents. This means we try to fit in as many people as possible, even on short notice or in between existing appointments because we know that very often these requests can be urgent and time-sensitive.

Once you try to make an appointment for notarial services with the Philippines Consulate, we think you’ll come to appreciate what we’re able to offer especially in terms of appointments and turnaround.

How do you get an apostille?

In Australia, DFAT is the only issuing authority for the apostille. Despite what you might read on the internet or hear from others, the apostille cannot be issued by the Philippines Consulate and it can be issued by notary publics or other lawyers – only DFAT.

If you want to apply for an apostille, you can apply directly to DFAT through the passport office in your relevant state. In New South Wales, all applications for apostilles are processed by the Sydney Passports Office. For clients who have their documents notarised by us, we can also assist with applying for the apostille from DFAT so that they don’t have to deal with the time and the hassle of doing it themselves. We assist many clients with this process.

Whether you decide to apply yourself or ask for our assistance, the apostille process will take some time to complete and cannot be done immediately.

Phang Legal - Celebrating 20 Years of Service

Do you have any questions regarding this article?

Whether you're notarising a document for the first time or the hundreth time, the requirements, processes, and terms can be confusing and daunting - or just a pain and a hassle (especially if you need an apostille, or to authenticate or legalise as well). Don't worry! We're here to simplify it, explain it, and help you with what you need to achieve it.

Contact us or visit our Frequently Asked Questions for more information about our notary public services. We've also created a flowchart to help explain notarisation, apostille, authentication and legalisation.

So, what's next?

Visit our Notary Fees page for a free quote for our notary public services or just call us on +61 2 9687 8885 to speak with our friendly team about your requirements.

Why choose Phang Legal for your notary public services?

We're a leading provider of notary public services in Sydney known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, we help clients from across Sydney and beyond with personal, professional and timely notary public services.

Ern Phang, Notary Public
Ern Phang
Notary Public

This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.

Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.

All information contained in this article is for general purposes only and correct at the time of publication. Only rely on information and advice specific to your situation and current at the time you wish to rely on it.