The Philippines – You now need an Apostille

The PhilippinesBefore 14 May 2019 (over a year ago), documents from Australia going to the Philippines had to be notarised, authenticated by the Department of Foreign Affairs and Trade (DFAT), and then legalised by the Philippines Consulate before those documents would be recognised in the Philippines. It was a lengthy and expensive process.

The Philippines became a member of the Apostille Convention on 12 September 2018 and started recognising the apostille on 14 May 2019. This now means that all documents from Australia going to the Philippines must be notarised and stamped with an apostille by DFAT before going to the Philippines. Since the Philippines now recognises the apostille, it means the process for sending documents from Australia to the Philippines is shorter and less expensive.

What kind of documents do we notarise for the Philippines?

As a leading provider of notary public services, we help many clients who need to send documents to the Philippines. Documents such as:

  • Power of attorney
  • Statutory declarations and affidavits
  • Contracts, agreements, and deeds
  • Court documents
  • Government forms
  • Legal documents for property and business dealings
  • Company registration forms
  • Estate and personal matters

Do you need to use the notarial services through the Philippines Consulate?

No, although the Philippines Consulate offers notarial services, you don’t need to use those services in order to have your documents notarised in Australia. You can engage any notary public to assist you with your legal documents to have them notarised in order to apply for an apostille.

It’s quick and easy to make an appointment with our office to have your documents notarised. Due to our streamlined and seamless processes, we’re able to assist many people every day to notarise their documents. This means we try to fit in as many people as possible, even on short notice or in between existing appointments because we know that very often these requests can be urgent and time-sensitive.

Once you try to make an appointment for notarial services with the Philippines Consulate, we think you’ll come to appreciate what we’re able to offer especially in terms of appointments and turnaround.

How do you get an apostille?

In Australia, DFAT is the only issuing authority for the apostille. Despite what you might read on the internet or hear from others, the apostille cannot be issued by the Philippines Consulate and it can be issued by notary publics or other lawyers – only DFAT.

If you want to apply for an apostille, you can apply directly to DFAT through the passport office in your relevant state. In New South Wales, all applications for apostilles are processed by the Sydney Passports Office. For clients who have their documents notarised by us, we can also assist with applying for the apostille from DFAT so that they don’t have to deal with the time and the hassle of doing it themselves. We assist many clients with this process.

Whether you decide to apply yourself or ask for our assistance, the apostille process will take some time to complete and cannot be done immediately.

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Do you have any questions regarding this article?

If you have never had to have a document notarised before, you may find our role as a notary public, the notary public services that we provide, and this whole process (especially authentication, legalisation and apostille) to be confusing and daunting. Do not worry! We are here to try to simplify it, make it easy for you to understand, and to guide you or assist you with achieving your desired goal.

Please contact us or visit our Frequently Asked Questions for more information regarding this article or our notary public services.

Click here to see the flowchart that we created to help you understand the process regarding notarisation, apostille, authentication and legalisation.

So, what next?

If you are now ready to proceed with having your document notarised, please visit our Notary Fees page for a FREE quote on our notary public services or just call us on 02 9687 8885 and speak to our friendly staff about your requirements.

Why choose Phang Legal for your notary public services?

We are a leading provider of notary public services in Sydney known for our low-cost fixed fee notary services, our availability to provide notary public services on short notice, and our focus on personal and timely notary public services. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, our notary public assists clients from across all suburbs of Sydney and beyond.

Ern Phang, Notary Public

Notary Public

This website is maintained by Phang Legal, an incorporated legal practice in Parramatta and a leading provider of notary public services to clients across Sydney. Extensive experience and low-cost fixed prices ensures quality services and satisfied clients.

Ern Phang is the solicitor director of Phang Legal and a notary public. Ern regularly writes about his experiences as a notary public and the kinds of issues faced by his clients in sending documents overseas.

All information contained in this article is for general purposes only and correct as at the time of publication. You should only rely on information and advice that is specific to your situation and current at the time you wish to rely on it.