Vietnam – Looking at doing business in Vietnam?

VietnamNotarising documents for Vietnam

For many of our clients looking to expand their operations into Asia, Vietnam has become an attractive option when compared to some of its neighbours in South East Asia. With the comparatively low cost of doing business, the improving security and political security, we’ve noticed an increasing number of notary requests relating to Australian businesses are doing business with Vietnamese businesses, with many Australian companies setting up representative offices in Vietnam.

Doing business or setting up representative offices in Vietnam

Australian businesses wanting to do business or set up a representative office in Vietnam must be able to prove that they’re an Australian business. Generally, the authorities in Vietnam will require those businesses to provide a certificate of good standing.

A certificate of good standing can have different meanings or consist of different information and different documents in different countries. At its most basic, we provide a certificate of good standing that confirms the existence of the Australian company or business according to what’s recorded with the Australian Securities and Investments Commission (ASIC), the regulatory authority for companies in Australia. This version of the certificate of good standing includes the certificate of incorporation and a current and historical extract for the company obtained directly from ASIC which confirms the existence of the company and the details of the company, such as the registered address, director information and shareholder information.

Depending on the intended recipient, the certificate of good standing may also require evidence of capital and financial capacity (ie, bank statements, a letter from a banker, or financial reports), membership to business chambers, or tax registrations etc. Whatever the requirements, we help Australian businesses and Australian companies by notarising these documents for use in Vietnam.

Authentication and Legalisation

All documents intended for Vietnam, including the certificate of good standing, must be notarised, then authenticated by the Department of Foreign Affairs and Trade (DFAT) before being legalised by the Vietnamese foreign representative office (ie, Vietnamese Consulate). Without legalisation, documents from Australia will not be accepted in Vietnam.

As a leading provider of notary public services in Sydney, in addition to notarising documents, we also help clients by arranging for the authentication through DFAT, and if requested we can also submit those notarised and authenticated documents to the Vietnamese Consulate.

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Do you have any questions regarding this article?

Whether you're notarising a document for the first time or the hundreth time, the requirements, processes, and terms can be confusing and daunting - or just a pain and a hassle (especially if you need an apostille, or to authenticate or legalise as well). Don't worry! We're here to simplify it, explain it, and help you with what you need to achieve it.

Contact us or visit our Frequently Asked Questions for more information about our notary public services. We've also created a flowchart to help explain notarisation, apostille, authentication and legalisation.

So, what's next?

Visit our Notary Fees page for a free quote for our notary public services or just call us on +61 2 9687 8885 to speak with our friendly team about your requirements.

Why choose Phang Legal for your notary public services?

We're a leading provider of notary public services in Sydney known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, we help clients from across Sydney and beyond with personal, professional and timely notary public services.

Ern Phang, Notary Public
Ern Phang
Notary Public

This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.

Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.

All information contained in this article is for general purposes only and correct at the time of publication. Only rely on information and advice specific to your situation and current at the time you wish to rely on it.