Indonesia – Apostille now
From 4 June 2022, Indonesia will accept documents stamped with an apostille.
In the past, documents intended for Indonesia had to be authenticated by the Department of Foreign Affairs and Trade (DFAT). After DFAT authentication, those documents had to then be legalised by the Indonesian Consulate. That’s no longer the case.
As reported earlier, Indonesia become a member of the Apostille Convention on 5 October 2021. As a member of the Apostille Convention, documents intended for Indonesia from other member countries, like Australia, can be stamped with an apostille instead of having to be authenticated and legalised.
It may still take some time for this change to eventually filter through all levels of government in Indonesia. This means, before sending your documents to Indonesia, you should confirm with your lawyer or whoever you’re dealing with in Indonesia that your documents can be stamped with an apostille in Australia and that they will be accepted in Indonesia.
Only documents that are original Australian government documents or documents that have been notarised by a notary public can be authenticated or stamped with an apostille. As a leading provider of notary public services in Sydney, we assist many clients with notarising documents or arranging for the apostille from DFAT on documents that we’ve notarised or on original Australian government documents.
Do you have any questions regarding this article?
Whether you're notarising a document for the first time or the hundreth time, the requirements, processes, and terms can be confusing and daunting - or just a pain and a hassle (especially if you need an apostille, or to authenticate or legalise as well). Don't worry! We're here to simplify it, explain it, and help you with what you need to achieve it.
Contact us or visit our Frequently Asked Questions for more information about our notary public services. We've also created a flowchart to help explain notarisation, apostille, authentication and legalisation.
So, what's next?
Why choose Phang Legal for your notary public services?
We're a leading provider of notary public services in Sydney known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, we help clients from across Sydney and beyond with personal, professional and timely notary public services.
This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.
Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.
Which countries are members of the Apostille Convention?
Countries that are members of the Apostille Convention in alphabetical are as follows (updated 31 August 2021):
Australian notary public services for public documents and private documents
If your documents are public documents (ie, original government documents such as birth certificates, marriage certificates, death certificates etc), then those documents can be stamped with an apostille or authenticated without notarisation. Otherwise, if you want to retain your original public document and you only want to send a certified copy to the intended destination country, then the certified copy of that public document must also be notarised by a notary public before it can be stamped with an apostille or authenticated for legalisation purposes.
If your documents are private documents (ie, non-government documents such as medical reports, education documents or qualifications, business or commercial documents etc), then those documents must be notarised by a notary public before they can be stamped with an apostille or authenticated. In some cases, we must also verify the authenticity of the document with whoever issued it before we can notarise that document. For example, education documents or qualifications must be verified with the relevant school, college or university before they can be notarised and before DFAT will accept them for the purpose of stamping them with an apostille or authenticated for legalisation purposes.