China accepts the apostille (海牙认证)
Finally, the decades of legalising documents through the Chinese Consulate, and more recently the China Visa Application Service Centre, are now over. Since 7 November 2023, China officially recognises the apostille.
What’s an apostille?
An apostille is an internationally recognised stamp issued by countries that are members of the Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents, simply known as the Apostille Convention. Documents stamped with an apostille will be recognised by other member countries.
For example, Australia and China are both members of the Apostille Convention. This means that documents from Australia must be stamped with an apostille to be recognised in China.
Chinese Consulate legalisation is no longer required
In the past, documents from Australia had to be notarised by an Australian notary public, authenticated by the Department of Foreign Affairs and Trade (DFAT), and then legalised by the Chinese Consulate. The legalisation of documents going to China is no longer required after 7 November 2023.
Instead of the 3-step legalisation process, it is now a 2-step apostille process. Notarised documents can be stamped with an apostille and then sent to China without going through the Consulate.
Is the apostille process better?
We’ve helped clients send their documents to China for the last 20 years. The legalisation process for documents going to China was never easy. Dealing with the Chinese Consulate has always been ‘challenging’. In the last year, the Consulate outsourced its legalisation functions for non-Chinese nationals to the China Visa Application Service Centre. Dealings with the China Visa Application Service Centre were also just as ‘challenging’.
We’re glad that the legalisation process for China is now behind us. Not only is the apostille process faster (ie, 2 steps instead of 3 steps), but it’s also cheaper and with fewer headaches or uncertainties. In that sense, the apostille process for China is better than the traditional legalisation process.
How do we help with the apostille process for China?
In Australia, DFAT is the issuing authority for the apostille. DFAT can stamp an apostille on original Australian government documents or documents that have been notarised by an Australian notary public.
As a leading provider of notary public services in Sydney, we provide notary public services for documents going to China. We also maintain regular appointments with DFAT for apostille applications and collections. This means we’re able to offer confidence and certainty when it comes to notarising and stamping documents with an apostille. If you’re sending documents to China, let us help you with your notary and apostille requirements.
在澳大利亚，DFAT 是海牙认证的颁发机构。DFAT 可以在原始的澳大利亚政府文件或由澳大利亚公证律师公证的文件上盖章海牙认证。
作为悉尼领先的公证服务提供商，我们为前往中国的文件提供公证服务。我们还定期与 DFAT 安排海牙认证申请和领取文件的预约。这意味着在公证和盖章海牙认证文件时，我们能够提供信心和确定性。如果您需要寄送文件到中国，请让我们帮助您处理公证和海牙认证的需求。
Do you have any questions?
Sending documents from Australia to other countries can be complicated. We make it simple.
If your documents must be stamped with an apostille or authenticated and then legalised, we can help with that too. We've also created a flowchart to explain the process.
So, what's next?
Why choose Phang Legal for your notary public services?
We're a leading provider of notary public services in Sydney. We're known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice.
Our office is conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area. We help clients from across Sydney and beyond with personal, professional and timely notary public services.
This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.
Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.