Malaysia – Signing the Surat Akuan in Australia


If you’re in Australia and you’re signing a declaration (surat akuan) for Malaysia, you must sign it in the presence of a notary public (notari awam). Some templates state that you can sign it before a commissioner of oaths (pesuruhjaya sumpah), but in most Australian states (including New South Wales) you should sign it before a notary public.

Documents signed in Australia but used in Malaysia must be notarised – not just the surat akuan. As a leading provider of notary public services in Sydney, we regularly assist people by witnessing them sign their Malaysian documents. We commonly assist with documents such as the sale and purchase agreements and associated documents like the Borang 14A, estate matters (Borang DDA), annual company documents and declarations.

Notarising a Malaysian document (like the surat akuan) usually means you must:

  • Present yourself in person before our notary public.
  • Prove your identity to our notary public by producing your Malaysian passport and/or Malaysian identity card.
  • Sign the Malaysian document in front our notary public.

Usually, documents intended to be used in Malaysia will include references to your identity card number (if you are a Malaysian citizen) or your passport number if you are not. You must bring the corresponding identification document.

If the surat akuan is written in Malay, it generally does not require translation into English to be notarised by our notary public.

Some documents may have specific requirements regarding the pen or the ink used to sign.

Jika anda berada di Australia dan anda menandatangani sebuah surat akuan untuk Malaysia, anda harus menandatanganinya di hadapan seorang notari awam. Beberapa templat menyatakan bahawa anda boleh menandatanganinya di hadapan seorang pesuruhjaya sumpah, tetapi di kebanyakan negeri Australia (termasuk New South Wales), anda sepatutnya menandatanganinya di hadapan seorang notari awam.

Dokumen yang ditandatangani di Australia tetapi digunakan di Malaysia harus diperisytiharkan – bukan hanya surat akuan. Sebagai penyedia perkhidmatan notari awam utama di Sydney, kami secara berkala membantu orang dengan menyaksikan mereka menandatangani dokumen Malaysia mereka. Kami biasanya membantu dengan dokumen seperti perjanjian jual beli dan dokumen yang berkaitan seperti Borang 14A, hal ehwal harta (Borang DDA), dokumen syarikat tahunan, dan deklarasi.

Memperisytiharkan dokumen Malaysia biasanya bermaksud anda harus:

  • Hadir sendiri di hadapan notari awam kami.
  • Buktikan identiti anda kepada notari awam kami dengan mengemukakan pasport Malaysia dan/atau kad pengenalan Malaysia anda.
  • Menandatangani dokumen Malaysia di hadapan notari awam kami.

Biasanya, dokumen yang ditujukan untuk digunakan di Malaysia akan merangkumi rujukan kepada nombor kad pengenalan anda (jika anda warganegara Malaysia) atau nombor pasport anda jika anda bukan. Anda harus membawa dokumen pengenalan yang bersesuaian.

Jika surat akuan ditulis dalam Bahasa Melayu, ia biasanya tidak memerlukan terjemahan ke Bahasa Inggeris untuk diperisytiharkan oleh notari awam kami.

Beberapa dokumen mungkin mempunyai keperluan khusus mengenai pen atau dakwat yang digunakan untuk menandatangani.

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Do you have any questions?

Sending documents from Australia to other countries can be complicated. We make it simple.

If your documents must be stamped with an apostille or authenticated and then legalised, we can help with that too. We've also created a flowchart to explain the process.

Not sure what you need? Contact us or visit our Frequently Asked Questions for more information.

So, what's next?

Visit our Notary Fees page for a free quote for our notary public services. Otherwise, call us on +61 2 9687 8885 to speak with our friendly team about your requirements.

Why choose Phang Legal for your notary public services?

We're a leading provider of notary public services in Sydney. We're known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice.

Our office is conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area. We help clients from across Sydney and beyond with personal, professional and timely notary public services.

Ern Phang, Notary Public
Ern Phang
Notary Public

This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.

Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.

All information on this website is for general purposes only and correct at the time of publication. Only rely on information and advice that is specific to your situation and current at the time you wish to rely on it.