Apostille for Australian Documents? We can help.
Who can apostille a document in Australia?
If you are signing a document in Australia or you have documents that were issued in Australia and you want to use them in another country, it’s likely that you must arrange for those documents to be either:
- Legalised by the foreign representative office of the intended destination country (which may also require authentication); or
- Stamped with an apostille by the Department of Foreign Affairs and Trade (DFAT) if the intended destination country is also a member of the Apostille Convention (like Australia).
DFAT is the designated competent authority in Australia that can issue the apostille. As a leading provider of notary public services in Sydney, we help clients who must have their documents stamped with an apostille. We make all arrangements with DFAT so that you don’t have to!
How long does it take?
DFAT processing times can vary depending on the demand. If you want to apply for the apostille yourself, you must contact DFAT directly to make an appointment. Appointment times can vary greatly.
We usually recommend taking the first available appointment and checking back every now and then to see whether other appointment times open up. If you’re lucky you might find same-day or next-day appointment slots available.
If you want to take advantage of our apostille service, you should allow about 1-2 weeks. However, depending on when you engage us the turnaround time may be even faster as we file documents with DFAT on a regular and frequent basis.
Just be aware that processing times can vary around public holidays, especially around Easter (March/April) and Christmas/New Year (December/January).
As part of our apostille service, we’ll handle all the logistics of lodging and collecting your document from DFAT as well as paying the apostille fee.
How much does it cost?
The apostille fee charged by DFAT increases every year (on 1 January). To simplify things, our apostille service is a fixed fee to handle the apostille process on your behalf. This fee includes the apostille fee so you’re not paying anything extra for the apostille.
Other fees and charges may apply if your documents must be notarised before they can be stamped with an apostille. Our notary public fees are fixed based on your documents and your requirements.
Do my documents need to be notarised before they can be stamped with an apostille?
DFAT can stamp an apostille on public documents, being original Australian government documents, or private documents that have been notarised by a notary public.
If you’re intending to send your private document to another country or send a copy of your original Australian government document to another country, then that document must be notarised before it can be stamped with an apostille.
Australian notary public services for public documents and private documents
If your documents are public documents (ie, original government documents such as birth certificates, marriage certificates, death certificates etc), then those documents can be stamped with an apostille or authenticated without notarisation. Otherwise, if you want to retain your original public document and you only want to send a certified copy to the intended destination country, then the certified copy of that public document must also be notarised by a notary public before it can be stamped with an apostille or authenticated for legalisation purposes.
If your documents are private documents (ie, non-government documents such as medical reports, education documents or qualifications, business or commercial documents etc), then those documents must be notarised by a notary public before they can be stamped with an apostille or authenticated. In some cases, we must also verify the authenticity of the document with whoever issued it before we can notarise that document. For example, education documents or qualifications must be verified with the relevant school, college or university before they can be notarised and before DFAT will accept them for the purpose of stamping them with an apostille or authenticated for legalisation purposes.
Do you have any questions?
Sending documents from Australia to other countries can be complicated. We make it simple.
If your documents must be stamped with an apostille or authenticated and then legalised, we can help with that too. We’ve also created a flowchart to explain the process.
So, what’s next?
Why choose Phang Legal for your notary public services?
We’re a leading provider of notary public services in Sydney. We’re known for:
- Our experience and expertise in notarising documents for other countries;
- Our low-cost fixed fees and service offerings; and
- Our availability to help on short notice.
Our office is conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area. We help clients from across Sydney and beyond with personal, professional and timely notary public services.
This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney and beyond.
Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to countries all over the world.