Did you study in Australia or obtain your qualifications in Australia? Your Australian education documents or your Australian qualifications must be attested/verified, notarised (and potentially stamped with an apostille or authenticated and legalised) before you can use them in other countries.
Whether you’re applying for further studies or proving your qualifications to a prospective employer, being able to provide evidence of your education will be important for your future. If that means living, working or studying abroad and you must send your education documents or your qualifications overseas, you should check the specific what’s required by the intended destination country because each country has different requirements when it comes to recognising Australian education documents and qualifications.
Using your Australian education or qualifications overseas
As a leading provider of notary public services in Sydney, we attest and notarise a range of different documents issued in Australia for use overseas, including:
- Education documents
- Education records
- Academic transcripts
- Letters of enrolment
- Letters of completion
- Degrees and qualifications
- Certificates and testamurs
- Professional registrations
This notary public service only applies to documents issued from schools, colleges, universities, educational institutions, and professional bodies in Australia (not other countries). If your education documents or qualifications were issued from another country, you must seek assistance from within that country (not Australia).
What’s involved in attestation and notarisation?
We must verify documents (including letters, transcripts, certificates or testamurs) with the issuing school, college, university, educational institution or professional body before we can attest or notarise them. If they have an online service, such as an online register on their website or they’re using My eQuals, then we’ll verify the documents online. Otherwise, we’ll send them a copy of the documents that you provided to us and ask them to verify that they issued the documents and that the contents of the documents are true and correct.
Once we’ve verified the documents, we’re able to attest and notarise them by:
- Certifying a copy of the documents stating that they’re a true and correct copy of the original documents; and
- Confirming that we’ve also verified the information contained in the documents with the issuing school, college, university, educational institution or professional body.
We attach a notary certificate containing those statements to either the original or a certified copy of your documents (depending on your preference and the requirements of your intended destination country). Also, if required by your intended destination country, we can also arrange for your documents to be stamped with an apostille or be authenticated by the Department of Foreign Affairs and Trade (DFAT).
How long does it take?
The turnaround time to attest and notarise documents depends on how long it takes for the issuing school, college, university, educational institution or professional body to respond to our request for verification. If we can verify the information online, then we’re able to attest and notarise the documents on the same business days. Others may require up to a week or more to process the verification request. In many cases, we’ll also need you to provide us with written authority to verify the information with your school, college, university, educational institution or professional body or provide some authorisation for them to release the relevant information to us.
If you also need us to help you with the apostille or authentication from DFAT, you should allow for another 5-10 business days. We’ll be able to confirm the timeline and turnaround time once we’ve been able to verify your documents.
Why do I need an apostille or authentication from DFAT?
Different countries around the world have different requirements when it comes to notarised documents. Some countries may require notarised documents to be stamped with an apostille while others require notarised documents to be authenticated. This is part of a larger legal process called ‘legalisation’. You must check the specific requirements of the intended destination country as well as the intended recipient to avoid any unnecessary delay or costs incurred by following the wrong process or not following the right process.
You can make your own arrangements with DFAT to have your documents stamped with an apostille or authenticated after we’ve attested and notarised your documents. Alternatively, we can handle this part of the process on your behalf because we frequently help many clients with the same requirements.
Other country-specific processes
In addition to attestation, notarisation, apostille or authentication and legalisation, some countries (and recipients) have their own specific requirements. You should always check with the intended recipient country or your intended recipients so that you follow their specific requirements. We help clients send their documents all over the world and we can help you with country-specific requirements too.
Do you have any questions regarding this article?
If you have never had to have a document notarised before, you may find our role as a notary public, the notary public services that we provide, and this whole process (especially authentication, legalisation and apostille) to be confusing and daunting. Do not worry! We are here to try to simplify it, make it easy for you to understand, and to guide you or assist you with achieving your desired goal.
So, what next?
If you are now ready to proceed with having your document notarised, please visit our Notary Fees page for a FREE quote on our notary public services or just call us on 02 9687 8885 and speak to our friendly staff about your requirements.
Why choose Phang Legal for your notary public services?
We are a leading provider of notary public services in Sydney known for our low-cost fixed fee notary services, our availability to provide notary public services on short notice, and our focus on personal and timely notary public services. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, our notary public assists clients from across all suburbs of Sydney and beyond.
This website is maintained by Phang Legal, an incorporated legal practice in Parramatta and a leading provider of notary public services to clients across Sydney. Extensive experience and low-cost fixed prices ensures quality services and satisfied clients.
Ern Phang is the solicitor director of Phang Legal and a notary public. Ern regularly writes about his experiences as a notary public and the kinds of issues faced by his clients in sending documents overseas.
All information contained in this article is for general purposes only and correct as at the time of publication. You should only rely on information and advice that is specific to your situation and current at the time you wish to rely on it.