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Home > Frequently Asked Questions > FAQs – General > What’s ‘authentication’?

What’s ‘authentication’?

In Australia, the Department of Foreign Affairs and Trade (DFAT) will authenticate notarised documents by certifying that the documents were notarised by a notary public. For example, DFAT retains a copy of our signature and seal so that when you submit our notarised documents to DFAT, they will authenticate that our notary public is a notary public.

Once DFAT has authenticated the document, you must take that authenticated document to the relevant consulate or embassy before it can be sent to the intended destination country.

If your intended destination country is a member of the Apostille Convention, then your document must be stamped with an apostille rather than authenticated by DFAT.

Leave the authentication to us!

Many of our notary public clients will apply for an authentication themselves, however, this can be troublesome and time-consuming. If you want us to help you apply for authentication, please advise us at the time of making an appointment to obtain a quote inclusive of the DFAT authentication fee and our service fees. We would be pleased to assist you.

What comes after authentication?

Generally, after a document has been authenticated by DFAT it must also be authenticated by the foreign representative office of the intended destination country (ie, the embassy or consulate). This whole process is called legalisation.

Depending on the intended destination country, we can help you apply for authentication with the relevant consulate or embassy – however, be aware that this service has largely been suspended since 2020 due to COVID-19.

Document Legalisation Process in Australia (including apostille)

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Do you have any questions regarding this article?

Whether you’re notarising a document for the first time or the hundreth time, the requirements, processes, and terms can be confusing and daunting – or just a pain and a hassle (especially if you need an apostille, or to authenticate or legalise as well). Don’t worry! We’re here to simplify it, explain it, and help you with what you need to achieve it.

Contact us or visit our Frequently Asked Questions for more information about our notary public services. We’ve also created a flowchart to help explain notarisation, apostille, authentication and legalisation.

So, what’s next?

Visit our Notary Fees page for a free quote for our notary public services or just call us on +61 2 9687 8885 to speak with our friendly team about your requirements.

Why choose Phang Legal for your notary public services?

We’re a leading provider of notary public services in Sydney known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, we help clients from across Sydney and beyond with personal, professional and timely notary public services.

Ern Phang, Notary Public
Ern Phang
Notary Public

This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.

Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.

All information contained in this article is for general purposes only and correct at the time of publication. Only rely on information and advice specific to your situation and current at the time you wish to rely on it.
Home > Frequently Asked Questions > FAQs – General > What’s ‘authentication’?