FAQs – Notary Fee

Parramatta Notary Public Sydney - Notary Fee

This is one of the most popular frequently asked questions on our website – our notary fee. Unlike a justice of the peace, a notary public is entitled to charge a fee for the service that they provide.

When it comes to our fees, especially our notary fees arising from providing notary public services, we focus on being highly competitive as well as transparent in our dealings with you.

Fixed Fees

Our notary fees are generally based on a fixed fee according to the number of documents that you require notarised at any one appointment. Depending on the request for notary public services, we may even cap our fees or provide a fixed quote for multiple documents to provide certainty and be competitive.

If you have any questions at all, feel free to look through our other frequently asked questions or contact our office on 02 9687 8885 to speak to our friendly lawyers and notary public about our notary fees.

Yes. In NSW, the State Government issues recommended notary fees which are increased from time to time. A copy of the recommended notary fees available from the Society of Notaries of New South Wales, see http://www.notarynsw.org.au/fees-scale.

Please be aware that notaries are not required to follow the recommended notary fees, and the actual fees charged for notary public services may vary greatly between different notaries and different firms. It is possible that other notaries may even charge more – we do not.

See also Is there a recommended notary fee?

The short answer is that we try to be. We intentionally keep our notary fees as low and as competitive as possible and sometimes announce specials, promotions and discounts through our email newsletter. But even if we are not the cheapest in terms of price, we are generally the most available, most accessible or the most conveniently located.

If you want a quote for our notary fees, please contact our office on 02 9687 8885 or visit our Notary Fees page.

In our experience, many notary public clients ask us first before shopping around with other notaries, but they always end up coming back because of our highly competitive price and our unbeatable service. Even when other notaries try to undercut our pricing they cannot equal our experience and knowledge of your specific requirements. We are committed to winning your business.

See also Are you the cheapest?

In Australia, a notary public must be a senior lawyer and therefore likely to charge a notary fee accordingly – or at least they need to justify spending the time to provide notary public services compared to other types of professional legal services by charging a similar fee. To that extent, their fees are justifiable – however, we have a different attitude and a different approach that we think you will prefer.

Our notary fee is lower because our practice focuses on providing high volume notary public services

While other notaries may only see 1-2 notary public clients a week, we may assist up to 5 notary public clients a day (sometimes more) and in this way make up for our lower notary fees by helping more people. The ‘common law of business balance’ dictates that you get what you pay for, but with us – you get more. We are proud to remain competitive with our notary fees to ensure that you get the most value from our notary public services.

We enjoy what we do and we do it well. We focus on notary public services so that you can rest assured that our experience and expertise will help you achieve what you need to achieve with your documents.

See also Why do other notaries charge so much more?

Our notary fees are highly competitive. We will always provide you with a fixed price quote for notary services.

How do I get a fixed price quote?

While we can provide an indicative quote over the phone, all quotes are subject to physical inspection of the documents to be notarised. We also need a clear understanding of what the document is intended to do, where it is to be used and whether it requires an ‘apostille‘ or ‘authentication‘ by the Department of Foreign Affairs and Trade. However if you can confirm your specific requirements, then we generally will provide you with an immediate quote.

Visit our Notary Fees page to request a quote, or call our office on 02 9687 8885. All quotes are subject to physical inspection of the relevant documents.

See also Do you charge an hourly rate or a fixed price for notary services?

Yes. Although we generally quote a “per document” fee, as the number of documents increase we are able to discount the notary fee to reflect the work performed and time taken (ie, the total fee might increase, but the fee per document will generally decrease).

We also announce specials, promotions and discounts through our email newsletter from time to time.

If you have used our services before, you would have received a discount offer in the mail, and if you follow the steps set out in that offer and advise us accordingly, we would be pleased to apply the offered discount to your next notary public service.

Visit our LinkedIn page or Facebook page to keep up to date with our regular announcements. We also invite you to subscribe to our monthly email newsletter.

See also Do you offer any discounts?

Easy. Visit our Notary Fees page or call us on 02 9687 8885.

In most cases, we are able to provide you with an immediate quote if you can clearly describe the documents that you need to notarise, what the documents are supposed to do, identify the intended destination country, and confirm whether the document must be authenticated or stamped with an apostille. Our notary fee may vary depending on your specific requirements.

We try to make this process as easy and as transparent as possible so that you know what you are likely to incur and you can budget properly for using our notary public services. All quotes are subject to physical inspection of documents, instructions received at the time of notarisation and actual completed notary public services. We will only proceed with providing you with notary services if you agree to our quote for our notary fees.

See also How do I get a quote for your notary services?

The Department of Foreign Affairs and Trade (DFAT) charges fees for authentication and apostille, depending on the number of documents. Although the cost of authentication and apostille used to be different (also depending on whether those documents were bound or not), DFAT now charges the same for both authentication and apostille.

For more information regarding the fees and charges for authentication and apostilles, please contact DFAT on 1300 935 260 or visit smartraveller.gov.au.

See also How much does the Department of Foreign Affairs and Trade charge?

Yes. Travelling is charged according to an estimate of time and distance in addition to the notary fee.

Be aware that the component of our fee for travel can be more than the fee to notarise your document. Despite this, we have several clients who prefer us to visit them in their office/home.

If you are using our online quoting form, please select that you require an office/home visit and provide your address so that we can include a component in our quote for travelling. You can decide whether you prefer us to visit you or you prefer to make an appointment with our office.

See also I want you to come to my office. Do you charge for travelling?

Generally, a fixed fee will apply to all notary services. In addition to a notary fee for our notary public services, the quote may also include a component relating to travel, postage fees (if we are dealing with DFAT or foreign offices), filing fees and other out of pocket expenses that we incur on your behalf. We provide you with a fixed fee quote to give you certainty and avoid unexpected surprises or additional costs – no one wants that.

If you are based overseas and require us to arrange for your documents to be sent to you overseas, we recommend arranging for your own courier rather than for us to arrange the courier for you (which will likely to be more expensive).

See also What other fees may apply?

Phang Legal - 15 years serving the community

Do you have any questions regarding this article?

If you have never had to have a document notarised before, you may find our role as a notary public, the notary public services that we provide, and this whole process (especially authentication, legalisation and apostille) to be confusing and daunting. Do not worry! We are here to try to simplify it, make it easy for you to understand, and to guide you or assist you with achieving your desired goal.

Please contact us or visit our Frequently Asked Questions for more information regarding this article or our notary public services.

Click here to see the flowchart that we created to help you understand the process regarding notarisation, apostille, authentication and legalisation.

So, what next?

If you are now ready to proceed with having your document notarised, please visit our Notary Fees page for a FREE quote on our notary public services or just call us on 02 9687 8885 and speak to our friendly staff about your requirements.

Why choose Phang Legal for your notary public services?

We are a leading provider of notary public services in Sydney known for our low-cost fixed fee notary services, our availability to provide notary public services on short notice, and our focus on personal and timely notary public services. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, our notary public assists clients from across all suburbs of Sydney and beyond.

Ern Phang, Notary Public


Notary Public

This website is maintained by Phang Legal, an incorporated legal practice in Parramatta and a leading provider of notary public services to clients across Sydney. Extensive experience and low-cost fixed prices ensures quality services and satisfied clients.

is the solicitor director of Phang Legal and a notary public. Ern regularly writes about his experiences as a notary public and the kinds of issues faced by his clients in sending documents overseas.

All information contained in this article is for general purposes only and correct as at the time of publication. You should only rely on information and advice that is specific to your situation and current at the time you wish to rely on it.

Posted: 2010-01-01 00:00:03 / Last edited: 2018-03-11 21:19:58