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Form V – Affidavit for a Passport in lieu of Lost/Damaged Passport

Is your Indian passport important?

IndiaAs an Indian citizen living in Australia, your Indian passport is probably one of the most important personal documents in your possession. Not only is it your primary form of identification in Australia, but it’s also your travel document that permits you to travel to and from Australia when you want/need to, but the associated visa also permits you to enter, live and remain in Australia as well.

Look after your passport! If you damage your passport, if you lose your passport or if your passport is stolen, you’re in trouble. Fortunately, you can replace your Indian passport in Australia.

Have you lost your Indian passport?

Losing your Indian passport is a problem because you need your passport. The only way to apply for a replacement is through VFS which processes these applications on behalf of the Indian Consulate / Government.

As a leading provider of notary public services, you’ll need our help to apply for a replacement passport because the application form (Form V – see below) must be notarised. This means you must sign it in our presence. We confirm your identity according to your other photograph identification (such as an Australian drivers licence, photo identification card or other Australian government photograph identification), witness your signature and confirm that you signed the Form V in our presence.

If you don’t have another form of valid or acceptable photograph identification, we wouldn’t be able to help you because we would have no way to identify who you are. In that case, you must contact VFS for further assistance.

Have you damaged your Indian passport?

Even the most minor instances of damage to your Indian passport can affect its validity. While you might still be able to use it as a form of identification, you might not be able to use it as a travel document.

As a leading provider of notary public services, you’ll need our help to apply for a replacement passport because the application form (Form V – see below) must be notarised. This means you must sign Form V in our presence.

We confirm your identity according to your passport if your photograph and your personal details are still legible, otherwise, you must provide another form of photo identification (such as an Australian drivers licence, photo identification card or other Australian government photo identification). We’ll then witness your signature and confirm that you signed Form V in our presence.

If your passport has been damaged beyond recognition or your photograph or personal details are unclear or illegible and you don’t have another form of valid or acceptable photograph identification, you may need to contact VFS for further assistance. We won’t be able to witness your signature or help you if we can’t identify you.

Common examples of damage that we’ve seen include:

  • Liquid damage (probably the most common). The passport obviously has been soaked/marked with some sort of liquid, as though it’s been through the washing machine, rained on or dropped in a puddle of water, or marked with coffee stains (who uses their passport as a coffee coaster?)
  • Wear and tear. The passport has been handled (or mishandled) multiple times until parts of the passport are unravelling, frayed or falling apart.
  • Animal damage. Dogs chewing on passports is a real thing! We used to think this was just a cliche excuse, but you’d be surprised by how many times people have shown us passports that clearly have been chewed by an animal.
  • Unauthorised markings. Children drawing on passports is a real thing too! But why would you allow your children to play with your passport? Whatever the reason, scribbling on an Indian passport also seems to be a common reason for ‘unauthorised markings’.

Signing and notarising Form V

As an Indian citizen living in Australia, losing or damaging your Indian passport (or having it stolen) is serious! Fortunately, there is a solution offered by VFS which processes these applications on behalf of the Indian Consulate / Government.

As a leading provider of notary public services in Sydney, we offer low cost fixed fee notarisation services to help Indian citizens replace their lost or damaged Indian passports.

Visit the VFS website for more information. Otherwise, have a look through the checklist. The prescribed Form V, “Affidavit for a passport in lieu of lost/damaged passport” requires you to complete all of the relevant information relating to you, your passport and your recent travels, and to sign/declare it in front of a notary public before having it notarised.

How to replace your lost or damaged Indian Passport

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Do you have any questions regarding this article?

Whether you’re notarising a document for the first time or the hundreth time, the requirements, processes, and terms can be confusing and daunting – or just a pain and a hassle (especially if you need an apostille, or to authenticate or legalise as well). Don’t worry! We’re here to simplify it, explain it, and help you with what you need to achieve it.

Contact us or visit our Frequently Asked Questions for more information about our notary public services. We’ve also created a flowchart to help explain notarisation, apostille, authentication and legalisation.

So, what’s next?

Visit our Notary Fees page for a free quote for our notary public services or just call us on +61 2 9687 8885 to speak with our friendly team about your requirements.

Why choose Phang Legal for your notary public services?

We’re a leading provider of notary public services in Sydney known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, we help clients from across Sydney and beyond with personal, professional and timely notary public services.

Ern Phang, Notary Public
Ern Phang
Notary Public

This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.

Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.

All information contained in this article is for general purposes only and correct at the time of publication. Only rely on information and advice specific to your situation and current at the time you wish to rely on it.
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