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Notarise and Attest Australian Medical Records

Do you need to provide evidence of your health, medical treatment or prescription medicine in another country? Medical records and other documents obtained in Australia generally must be attested/verified, notarised (and potentially stamped with an apostille or authenticated and legalised) before you can use them in other countries.

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What kind of Australian medical records and documents?

As a leading provider of notary public services in Sydney, we attest and notarise a range of different documents related to your health, medical treatment, and prescription medicines from Australia. Some of these documents include:

  • Medical Certificates
  • Doctor’s Letters
  • Health Reports
  • Pathology Reports
  • Medicine Prescriptions

We don’t decide what medical records and documents must be notarised. Generally, this depends on who you’re dealing with overseas in the intended destination country (ie, the recipient) and what they ask you to provide.

For example, visa applications to some countries must be accompanied by a medical report that has been signed by an Australian doctor and notarised. That notarised report must then also be legalised by the foreign representative office of the intended destination country. When travelling to, or even through (ie, stopover), some countries with prescription medicine, you must carry a notarised prescription to avoid contravening their laws for possessing or even importing prohibited substances. Not having a notarised prescription could result in serious legal consequences for that country! If you’re claiming a benefit from another country that requires evidence of your health or medical treatment, often you’ll be asked to provide evidence in the form of medical documents or records which have been notarised.

If you’re not sure about the specific requirements of the intended destination country or the recipient, then you must check with them – not with us.

This notary public service only applies to medical records and documents issued in Australia (ie, by Australian doctors or hospitals etc). If your medical record or document was issued from another country, you must seek assistance from within that country (not Australia).

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What’s involved in attestation and notarisation?

We must verify documents with the issuing organisation before we can attest or notarise them. Generally, this means we’ll contact your doctor, the relevant medical centre, or the issuing hospital and send them a copy of the documents that you provided to us. We’ll ask them to verify that they issued the documents and that the contents of the documents are true and correct.

Once we’ve verified the documents, we’re able to attest and notarise them by:

  • Certifying a copy of the documents stating that they’re a true and correct copy of the original documents; and
  • Confirming that we’ve also verified the information contained in the documents with your doctor, medical centre, or the hospital etc.

We attach a notary certificate containing those statements to either the original or a certified copy of your documents (depending on your preference and the requirements of your intended destination country). Also, if required by your intended destination country, we can also arrange for your documents to be stamped with an apostille or be authenticated by the Department of Foreign Affairs and Trade (DFAT).

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How long does it take?

The turnaround time to attest and notarise documents depends on how long it takes for your doctor, medical centre, or hospital to respond to our request for verification.

If you also need us to help you with the apostille or authentication from DFAT, you should allow for another 5-10 business days on average. We’ll be able to confirm the timeline and turnaround time once we’ve been able to verify your documents.

Why do I need an apostille or authentication from DFAT?

Different countries around the world have different requirements when it comes to notarised documents. Some countries may require notarised documents to be stamped with an apostille while others require notarised documents to be authenticated. This is part of a larger legal process called ‘legalisation’. You must check the specific requirements of the intended destination country as well as the intended recipient to avoid any unnecessary delay or costs incurred by following the wrong process or not following the right process.

You can make your own arrangements with DFAT to have your documents stamped with an apostille or authenticated after we’ve attested and notarised your documents. Alternatively, we can handle this part of the process on your behalf because we frequently help many clients with the same requirements.

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Other country-specific processes

In addition to attestation, notarisation, apostille or authentication and legalisation, some countries (and recipients) have their own specific requirements. You should always check with the intended destination country or your intended recipients so that you follow their specific requirements. We help clients send their documents all over the world and we can help you with country-specific requirements too.

Document Legalisation Process in Australia (including apostille)

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Do you have any questions regarding this article?

Whether you’re notarising a document for the first time or the hundreth time, the requirements, processes, and terms can be confusing and daunting – or just a pain and a hassle (especially if you need an apostille, or to authenticate or legalise as well). Don’t worry! We’re here to simplify it, explain it, and help you with what you need to achieve it.

Contact us or visit our Frequently Asked Questions for more information about our notary public services. We’ve also created a flowchart to help explain notarisation, apostille, authentication and legalisation.

So, what’s next?

Visit our Notary Fees page for a free quote for our notary public services or just call us on +61 2 9687 8885 to speak with our friendly team about your requirements.

Why choose Phang Legal for your notary public services?

We’re a leading provider of notary public services in Sydney known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, we help clients from across Sydney and beyond with personal, professional and timely notary public services.

Ern Phang, Notary Public
Ern Phang
Notary Public

This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.

Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.

All information contained in this article is for general purposes only and correct at the time of publication. Only rely on information and advice specific to your situation and current at the time you wish to rely on it.
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