Do you work in Australia and need to prove to someone overseas that you’re employed here? Evidence of your employment must be attested/verified, notarised (and potentially stamped with an apostille or authenticated and legalised) before you can use it in other countries.
Evidence of Australian employment
As a leading provider of notary public services in Sydney, we attest and notarise a range of different documents related to working and being employed in Australia. Some of these documents include:
- Letters of employment or recommendations
- Reference and referral letters
- Group certificates
- ATO assessments
- Bank statements
We don’t decide what documents must be notarised. Generally, this depends on who you’re dealing with overseas and what they ask you to provide. For example, the documents that you must provide when applying for a loan from an overseas bank, may be different from the documents that you must provide if you’re applying for sponsorship or for visa purposes. If you’re not sure, then you need to check overseas – not with us.
This notary public service only applies to documents issued by Australian employers, Australian financial institutions or the Australian Taxation Office (ATO). If your employer or your bank is based in another country, you must seek assistance from within that country (not Australia).
What’s involved in attestation and notarisation?
We must verify documents with the issuing organisation before we can attest or notarise them. Generally, this means we’ll contact your employer and send them a copy of the documents that you provided to us. We’ll ask them to verify that they issued the documents and that the contents of the documents are true and correct.
Once we’ve verified the documents, we’re able to attest and notarise them by:
- Certifying a copy of the documents stating that they’re a true and correct copy of the original documents; and
- Confirming that we’ve also verified the information contained in the documents with your employer.
We attach a notary certificate containing those statements to either the original or a certified copy of your documents (depending on your preference and the requirements of your intended destination country). Also, if required by your intended destination country, we can also arrange for your documents to be stamped with an apostille or be authenticated by the Department of Foreign Affairs and Trade (DFAT).
How long does it take?
The turnaround time to attest and notarise documents depends on how long it takes for your employer to respond to our request for verification.
If you also need us to help you with the apostille or authentication from DFAT, you should allow for another 5-10 business days on average. We’ll be able to confirm the timeline and turnaround time once we’ve been able to verify your documents.
Why do I need an apostille or authentication from DFAT?
Different countries around the world have different requirements when it comes to notarised documents. Some countries may require notarised documents to be stamped with an apostille while others require notarised documents to be authenticated. This is part of a larger legal process called ‘legalisation’. You must check the specific requirements of the intended destination country as well as the intended recipient to avoid any unnecessary delay or costs incurred by following the wrong process or not following the right process.
You can make your own arrangements with DFAT to have your documents stamped with an apostille or authenticated after we’ve attested and notarised your documents. Alternatively, we can handle this part of the process on your behalf because we frequently help many clients with the same requirements.
Other country-specific processes
In addition to attestation, notarisation, apostille or authentication and legalisation, some countries (and recipients) have their own specific requirements. You should always check with the intended recipient country or your intended recipients so that you follow their specific requirements. We help clients send their documents all over the world and we can help you with country-specific requirements too.
Do you have any questions regarding this article?
Whether you’re notarising a document for the first time or the hundreth time, the requirements, processes, and terms can be confusing and daunting – or just a pain and a hassle (especially if you need an apostille, or to authenticate or legalise as well). Don’t worry! We’re here to simplify it, explain it, and help you with what you need to achieve it.
Contact us or visit our Frequently Asked Questions for more information about our notary public services. We’ve also created a flowchart to help explain notarisation, apostille, authentication and legalisation.
So, what’s next?
Why choose Phang Legal for your notary public services?
We’re a leading provider of notary public services in Sydney known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, we help clients from across Sydney and beyond with personal, professional and timely notary public services.
This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.
Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.