Issuing a Certificate of Good Standing for an Australian Company
A Certificate of Good Standing for a Company can mean different things and require different statements, facts or documents depending on the intended destination country or state where the certificate will be used.
At a very minimum, the Certificate of Good Standing for an Australian company that we provide will verify that the company is registered in Australia, and attach copies of the certificate of incorporation and company extract.
If required, a Certificate of Good Standing can also include:
- Information and documents relating to the individual directors or members/shareholders
- Copies of the constitution (or articles of association, memorandum of association etc)
- Extracts from the corporate register, such as copies of minutes or resolutions
- Bank statements, financial statements and annual reports.
If you’ve been asked to provide a Certificate of Good Standing for an Australian company, it’s best to find out what must be included in or attached to that certificate to ensure that you satisfy the recipient’s requirements.
Notarising and attesting Australian company information in general
In most cases, proof of your Australian company and your company directorship will come in the form of a current and historical company extract from the Australian Securities and Investments Commission (ASIC), Australia’s corporate, markets and financial services regulator. The current and historical company extract contains public record information about your company such as:
- relevant dates (like the date of registration and dates of changes)
- current and previous business address and registered office addresses
- current and previous director and member/shareholder details.
Occasionally, you may also need to provide other documents such as bank statements or financial reports, but this depends on the intended destination country and its specific requirements.
What Australian company documents do we usually notarise and attest?
As a leading provider of notary public services in Sydney, we attest and notarise a range of different documents issued in Australia for use in other countries, including:
- Certificates of incorporation
- Certificates of change of name
- Company resolutions
- Company minutes
- Company registers
- Company share certificates
- Company searches
- Certificates of ‘good standing’
- Financial statements
- Audited reports
- Annual reports
This notary public service only applies to Australian companies registered with ASIC. If your company is from another country, you must seek assistance from within that country (not Australia).
How do we issue the Certificate of Good Standing for an Australian company?
To issue the Certificate of Good Standing for an Australian company, we must be able to verify the company documents and records with ASIC or with whoever issued the documents before we attest or notarise them.
All documents lodged with ASIC are available online, including the certificate of incorporation and current and historical company extract. Other documents must be verified with the relevant issuing body (ie, bank statements with the bank, financial accounts and audit reports with the accountants or auditors).
Once we’ve verified the documents, we’re able to attest and notarise them by issuing the Certificate of Good Standing that also:
- Certifies a copy of the documents stating that they’re a true and correct copy of the original documents; and
- Confirms that we’ve also verified the information contained in the documents with ASIC or the relevant issuing body.
We attach the Certificate of Good Standing to either the original or a certified copy of your documents (depending on your preference and the requirements of your intended destination country). Also, if required by your intended destination country, we can arrange for the Certificate of Good Standing to be stamped with an apostille or to be authenticated by the Department of Foreign Affairs and Trade (DFAT).
How long does it take to issue a Certificate of Good Standing?
The turnaround time to attest and notarise the Certificate of Good Standing depends on the issuing body. Documents obtained from ASIC generally will be completed on the same day, while documents from other issuing bodies will be subject to their respective verification times.
If you also need our help with obtaining the apostille or authentication from DFAT, you should allow for another 5-10 business days on average. We’ll be able to confirm the timeline and turnaround time once we’ve been able to verify the documents contained in the Certificate of Good Standing.
Why do I need an apostille or authentication from DFAT?
If you are sending the Certificate of Good Standing to another country, then this is relevant to you. Different countries around the world have different requirements when it comes to notarised documents and the Certificate of Good Standing. Some countries may require these documents to be stamped with an apostille while others require notarised documents to be authenticated.
This is part of a larger legal process called ‘legalisation‘. You must check the specific requirements of the intended destination country as well as the intended recipient to avoid any unnecessary delay or costs incurred by following the wrong process or not following the right process.
You can make your own arrangements with DFAT to have the Certificate of Good Standing stamped with an apostille or authenticated. Alternatively, we can handle this part of the process on your behalf because we frequently help many clients with the same requirements.
Other country-specific processes
In addition to attestation, notarisation, apostille or authentication and legalisation, some countries (and recipients) have their own specific requirements. You should always check with the intended destination country or your intended recipients so that you follow their specific requirements. We help clients send their Certificates of Good Standing all over the world and we can help you with country-specific requirements too.
Do you have any questions regarding this article?
Whether you’re notarising a document for the first time or the hundreth time, the requirements, processes, and terms can be confusing and daunting – or just a pain and a hassle (especially if you need an apostille, or to authenticate or legalise as well). Don’t worry! We’re here to simplify it, explain it, and help you with what you need to achieve it.
Contact us or visit our Frequently Asked Questions for more information about our notary public services. We’ve also created a flowchart to help explain notarisation, apostille, authentication and legalisation.
So, what’s next?
Why choose Phang Legal for your notary public services?
We’re a leading provider of notary public services in Sydney known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, we help clients from across Sydney and beyond with personal, professional and timely notary public services.
This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.
Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.