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Notarising and attesting your passport

Certifying a copy of your passport

Your passport is an important document. Not only as a travel document connected with citizenship or the right to enter and exit countries, in the absence of a national identity regime in Australia, your passport is also considered to be one of your primary identification documents. Without a passport, you may have problems proving your identity, especially to the necessary 100-points required by some organisations.

To avoid handling, carrying or transporting your passport (and risk it being lost or damaged), you may want to consider having a copy of your passport certified. If you’re sending copies of your passport to another country or submitting them to the foreign representative office of a foreign country, you may need to have your certified copy notarised as well. That’s what we do!

As passports are internationally recognised documents, we can notarise all passports including the Australian passport and other foreign passports. However, be aware that some countries and their foreign representative offices may refuse to acknowledge their own passports being notarised in Australia and you should check with the specific intended destination country whether there will be any problems with their passport being notarised in Australia.

Attesting, certifying and notarising a copy of your passport for use in another country is one of our core notary public services.

What documents do we attest and notarise?

Some of the documents that we regularly attest and notarise for clients include:

  • Power of attorney or Letter of Authority signed in Australia appointing someone to handle your property, business or personal financial matters on your behalf – as well as the Revocation of Power of Attorney. The power of attorney is probably the most frequently requested document to be signed, attested and notarised by our office.
  • Property transfers and dealing documents signed in Australia for transacting property in other countries.
  • Legal and court forms and documents signed in Australia for legal matters and court proceedings in other countries.
  • Personal and commercial agreements or contracts signed in Australia for use in other countries. If you’re signing on behalf of a company, you may also need ‘company documents’ such as a certificate of good standing.
  • Photo and personal identification documents such as passports or Australian drivers licences. Other forms of identification can also be attested and notarised, but generally other countries require photo identification in the absence of a national identity card system in Australia.
  • Personal certificates from Australia such as birth certificates, marriage certificatesdeath certificates, and Australian citizenship certificates. These certificates are generally issued by the relevant registry in each Australian state or by the Australian Government.
  • Financial documents like bank statements issued by Australian banks, financial statements or tax-related documents from the Australian Tax Office.
  • Court documents issued by Australian courts, such as divorce orders, Grant of Probate or Letters of Administration.
  • Education documents from Australian institutions, such as school reports, college degrees, university testamurs and transcripts. These documents must be verified with the issuing institution before they can be attested and notarised.
  • Employment documents from Australian employers, like referral letters, references and recommendations, and payslips. These documents must be verified with the issuing employer before they can be attested and notarised.
  • Company documents relating to Australian companies, like certificates of good standing, attested copies of certificates of incorporation, resolution and minutes, constitutions and memorandum of association etc. These documents must be obtained directly from ASIC for public information or produced by the director if they relate to corporate register documents.
  • Criminal history documents issued by Australian police agencies like the Australian Federal Police or state police, or by private organisations accredited by the Australian Criminal Intelligence Commission.

Usually, if documents must be certified, you must be able to provide the original hard copy document to us. Some documents, especially if those documents are only available as electronic documents, can be emailed to us directly by whoever issued the documents. Whenever possible, we will also verify documents with whoever issued the documents to complete the notarisation.

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Do you have any questions regarding this article?

Whether you’re notarising a document for the first time or the hundreth time, the requirements, processes, and terms can be confusing and daunting – or just a pain and a hassle (especially if you need an apostille, or to authenticate or legalise as well). Don’t worry! We’re here to simplify it, explain it, and help you with what you need to achieve it.

Contact us or visit our Frequently Asked Questions for more information about our notary public services. We’ve also created a flowchart to help explain notarisation, apostille, authentication and legalisation.

So, what’s next?

Visit our Notary Fees page for a free quote for our notary public services or just call us on +61 2 9687 8885 to speak with our friendly team about your requirements.

Why choose Phang Legal for your notary public services?

We’re a leading provider of notary public services in Sydney known for our experience and expertise in notarising documents for other countries, our low-cost fixed fees and service offering, and our availability to help on short notice. With our offices conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area, we help clients from across Sydney and beyond with personal, professional and timely notary public services.

Ern Phang, Notary Public
Ern Phang
Notary Public

This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney.

Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to other countries.

All information contained in this article is for general purposes only and correct at the time of publication. Only rely on information and advice specific to your situation and current at the time you wish to rely on it.
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