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What’s a statutory declaration?

A statutory declaration is also a written document containing statements of truth. Usually, statutory declarations are used for general purposes when you want to confirm a fact and they can also be used as evidence in court proceedings if required. The form and format of the statutory declaration depend on its intended use and whether that relates to a federal issue or a state issue (and the corresponding legislation).

In Australia, if you’re making a statement about a federal issue, then you should probably use the Commonwealth form. However, if you’re making a statement about a state issue, then you should probably use the state form relevant to your state. In New South Wales, there are two versions of the statutory declaration forms.

If you’re making a statement to be used in another country and you haven’t been asked to use an Australian statutory declaration, then you should use a statutory declaration in the form and the format that’s legally valid and normally acceptable in that country.

How can we help with statutory declarations?

Primarily, we can help with statutory declarations as an approved witness. This means if you need to declare and sign your statutory declaration, we can be your witness. As a notary public, we can take your declaration and witness your signature regardless of whether you’re using your statutory declaration for a state purpose, a federal purpose or an international purpose. We’ll also notarise your document.

Australian notary public services for public documents and private documents

If your documents are public documents (ie, original government documents such as birth certificates, marriage certificates, death certificates etc), then those documents can be stamped with an apostille or authenticated without notarisation. Otherwise, if you want to retain your original public document and you only want to send a certified copy to the intended destination country, then the certified copy of that public document must also be notarised by a notary public before it can be stamped with an apostille or authenticated for legalisation purposes.

If your documents are private documents (ie, non-government documents such as medical reports, education documents or qualifications, business or commercial documents etc), then those documents must be notarised by a notary public before they can be stamped with an apostille or authenticated. In some cases, we must also verify the authenticity of the document with whoever issued it before we can notarise that document. For example, education documents or qualifications must be verified with the relevant school, college or university before they can be notarised and before DFAT will accept them for the purpose of stamping them with an apostille or authenticated for legalisation purposes.

Who can witness my signature or certify my documents?

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Do you have any questions?

Sending documents from Australia to other countries can be complicated. We make it simple.

If your documents must be stamped with an apostille or authenticated and then legalised, we can help with that too. We’ve also created a flowchart to explain the process.

Not sure what you need? Contact us or visit our Frequently Asked Questions for more information.

So, what’s next?

Visit our Notary Fees page for a free quote for our notary public services. Otherwise, call us on +61 2 9687 8885 to speak with our friendly team about your requirements.

Why choose Phang Legal for your notary public services?

We’re a leading provider of notary public services in Sydney. We’re known for:

  • Our experience and expertise in notarising documents for other countries;
  • Our low-cost fixed fees and service offerings; and
  • Our availability to help on short notice.

Our office is conveniently located in Parramatta, the geographic centre of the Sydney metropolitan area. We help clients from across Sydney and beyond with personal, professional and timely notary public services.

Ern Phang
Ern Phang
Notary Public

This website is maintained by Phang Legal, a boutique law firm in Parramatta and a leading provider of quality notary public services to satisfied clients across Sydney and beyond.

Ern Phang is a director of Phang Legal and a notary public (since 2005). Ern regularly writes about his experiences as a notary public and the issues faced by his clients in sending documents to countries all over the world.

All information on this website is for general purposes only and correct at the time of publication. Only rely on information and advice that is specific to your situation and current at the time you wish to rely on it.
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